5 Benefits of Streamlining your Event Registration Process

Registering your event attendees manually can be a tedious process especially if Event Organisers are expecting a large crowd at their event. In this article, we will be focusing on 5 benefits of streamlining event registration process.

  • Cost Saving

Utilising an Event Management Software will definitely reduce the time taken to check in attendees. For example, EventNook’s check-in system only requires about 3 seconds to check-in 1 attendee. As a result, the number of check-in counters and manpower needed will decrease as well, which will help Event Organisers to save cost.

  • Increased Sales due to Easy Registration Process

Upon using Event Management Software, Event Organisers are able to create their own event registration website easily. Hence this makes it convenient for the attendees as they can sign up for the event anytime, anywhere. Attendees are also able to make quick and easy payment online, such as Paypal, which is a more convenient and secured mode of payment. Having an easy registration process will entice more attendees to sign up for the event which will lead to an increase in sales.

  • Improve the Company’s Image

Registration Process is the first point of contact between the attendees and the event. Hence, the attendees experience with the registration process will form the first impression they have of the event. By engaging event management software will definitely create a smoother and faster registration experience for attendees, which will reflect well on the company’s image.

  • Event Organisers will receive the latest updates of the event

With Real Time Reports, Event Organisers can easily obtain relevant data such as number of attendees who registered for the event, actual number of attendees that came for the event and amount of revenue earned from Event Management Software. Not only are the data more accurate, it is generated automatically which will be helpful for Event Organisers as they would not have to fork out extra time to collate these data manually.

  • Event Organisers will have more time to settle other things on hand

From choosing of venue to inviting speakers and sourcing for caterers, there are much to complete within a certain period as an Event Organiser. Hence by streamlining registration process, Event Organisers are able to free up more time to settle other details needed to run the event. For example, here at EventNook Event Organisers can create an event registration page easily within minutes and attendees will be able to register through the website immediately. Event Organisers can log in anytime to monitor the number of sign-ups and obtain relevant information easily.

EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases

How Many Check-In Counters Do I Need?

This is a question many Event Organisers ask themselves when planning for on-site check-in of their event. In this article, we will be focusing on different scenarios to give some insights into this matter.

First and foremost, before determining the number of Check-In counters needed, there are certain information Event Organisers need to know.

1. Number of attendees expected to check-in.

2. Time given to check in all attendees. (For example, within an hour)

3. Whether other on-site elements are involved such as badge printing or giving out of event materials.

4. Whether the event require 1–2 extra counters to cater for different groups of people such as walk-ins and VIPs.

These information will help to derive the number of check-in counters needed for the event.

EventNook’s registration system software allows attendees to check-in with a scan of their QR code or by searching for their name. It is a fast and easy process that requires only about 3 seconds. If other on-site elements are involved such as badge printing or giving out of event materials, it will only take another 4–5 seconds longer.

Here is a table of our recommended number of check-in counters for events with no other on-site elements involved.

On-Site Check-In

From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee is 3 seconds. Hence, typically one counter can check-in at least 10 attendees per minute and 600 attendees in an hour.

Other factors to consider include presence of other on-site elements such as badge printing and whether to set aside extra counters for walk-in registration.

On-Site Check-In + Badge Printing

From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee with on-site badge printing is 7 seconds. Hence, typically one counter can check-in at least 6 attendees per minute and 360 attendees in an hour.

Check out the video below to see a demo of our check-in process:

EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event soon, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681–6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Automate Registration Process For Your Next Event!

Singapore Dialogue on Sustainable World Resources addresses efforts to combat climate change by cutting down on greenhouse gas emissions and steps to prevent the spread of peat and forest fires. Key questions were also addressed during the session with keynote speakers such as Mr Masagos Zulkifli, Minister of Environment and Water Resources, Singapore as well as Dr. Bambang Brodjonegoro, Minister of National Development Planning, Indonesia.

This year is Singapore Dialogue on Sustainable World Resources 5th year running and the organising team has adopted an innovative and effective way to manage large crowds by making registration easy, fast and smooth for attendees.

EventNook assisted the organising team with our online registration platform for attendees to register and check-in easily with a scan of their QR code. With the EventNook Mobile QR Scan and Check-in function, Singapore Dialogue on Sustainable World Resources’ organizers were able to check-in over 300 attendees effortlessly within 1 hour on just one single platform!

By streamlining registration process, event managers would not have to spend their limited time sending out payment reminders and asking participants to fill up incomplete form. This allows them to utilise their time better and create more meaningful engagement with their participants.

If you wish to know more on how to automate your next event, visit us at www.eventnook.com or reach out to us at hello@eventnook.com

Check out the video of the event!

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Sentosa SDConnect using QR code verification: made easy with EventNook

Most event planners often wonder whether they should automate their registration process for their event. If so, how much? Well the reasoning behind this question boils down to the fear of disengaging with their participants from the beginning.

However, that may not be the case always. Automation can bring about a lot of benefits especially for a huge event like the SDConnect, held by Sentosa.

Sentosa Development Corporation recently hosted their annual SDConnect event which aimed to bring together Sentosa staff members from all specialized fields of work to participate in a list of fun filled activities with exciting gifts to be redeemed.

SDConnect is a large scale staff cohesion with over a 1000 attendees and a total of 6 different activity booths to manage. Hence, Sentosa Development Corporation adopted the Multi-Session Check-in function, a one stop solution to ease the process of registration, attendee’s progress verification and gift redemption.

As gifts are only redeemable after the attendees have completed all required activities, the Multi-Session Mobile Check-in function was being utilised at all activity booths. At the end of each activity, attendees are only required to scan their personalized QR code for their completion to be instantly recorded. These information is being synchronized which allows organizers at the gift redemption booth to track the real-time progress of each attendee effectively before gifting.

With the EventNook Mobile QR Scan and Multi-Session Check-in function, SDConnect’s organizers were able to carry out verification and validation processes for all 6 activity booths effortlessly within no time on just one single platform!

EventNook has also received positive feedback from the Divisional Director of Sentosa Development Corporation for offering innovative digital experience.

Check out our video from the event!

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Pricing Made Simpler Now!

We are making exciting changes to Eventnook’s pricing! After a period of careful planning, we are proud to introduce our offering with a revised pricing plan in a much simpler form and cater to the diverse needs of our clients.

Throughout the years, we are constantly growing and developing to bring greater value and deliver more satisfying experiences to meet the diverse needs of our clients. Putting ourselves in the perspective of our clients, we would like to make it easier and simpler for our clients to choose the right plan that caters to their needs.

In our new simplified pricing plan, we offer:

  • Ease of choosing based on per event / multi-events requirement
  • Flexible pricing to cater events with different sizes – small to large scale
  • Offer different plans for customers who require basic need vs comprehensive support

 

Here’s a quick overview of the 3 standard plans we offer that caters to all types of events, ranging from simple to comprehensive end to end registration services.

EXPRESS PLAN:

If you are looking at organising small scale or simple event like a workshop or community event which require simple and basic registration process as well as minimal customisation, Express Plan will be a best fit for you to conduct registration process efficiently.

PROFESSIONAL PLAN:

If you are looking at organising an event that is medium in complexity, the Professional Plan is the one for you. This plan offers all features in express plan and unlocks more customisation options. This includes customisable confirmation and reminder email template. PRO plan also offers advance feature such as ticketing with tier pricing. This plan is most suited for events with medium complexity that require more advanced features capable of handling larger volume and manage the registration process more efficiently.

PREMIUM PLAN:

If you are organising a large business conference that requires comprehensive end to end registration services, we recommend using our Premium plan. This plan offers all features in professional plan. Other features unlock include bulk registration upload, onsite badge printing services as well as badge customisation services. Our team will also provide on-site support service which will act as an extended IT team to support the event.

We understand that our standard pricing plan may not be a perfect fit for everyone. If your requirements does not fall under our standard package, please do not hesitate to reach out to us at 6681 6571 or email us at hello@eventnook.com

For more information, please check out this link: http://overview.eventnook.com/p/pricing

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Easily Manage Multi-Session Events on a Single Platform!

Managing multi-session conferences and events doesn’t have to be difficult or expensive if you use EventNook Pro’s new multi-session check-in feature! Our app allows you to track multi-session attendance in real-time, providing you with the data you need to help you understand how your event is running.

Once you select “Session Check-In”, simply select from one of the sessions you want to check your guests in.
Then, you can check guests in through one of two simple ways!You can check them in by scanning the QR code on their ticket…

or check them in manually by finding their name using the search box!

You can now download our free app available on the iTunes App store.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making it one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Customize Questions for Specific Attendees

When you first created your event, you were able to customize and add registration form fields to collect your customers’ information. But what if you don’t need to gather information from all of your customers?

We strive to make your event management process as simple as possible, so we created a feature that allows you to show/hide form fields for different groups of attendees (so that you can acquire information only from the people you need)!

Examples of How You Can Use This Feature

  • Member / NonmemberWhen you’re holding an event where your attendees will consist of members and non-members, you might feel that you only want to collect information from nonmembers since you already have information about your members (and do not want to store duplicate information). In the example above, you can see that members have fewer form fields to fill out to register for the event, while nonmembers have to include their job position, the company they are working for, and where they learned about the event. This allows you to collect valuable information from new guests while also indicating to your members that you value their time by not requiring them to fill out information that they have already done before.
  • Local / International AttendeesWhen you’re holding an event for local and international attendees, you might want to collect some information from only your international attendees, such as their flight details, so that you can accommodate them. This feature allows you to customize not only the questions you want to ask your attendees but also which attendees you want to ask the question to.

To learn how to show/hide ticket form fields, please visit our help page.

If you still have questions on how to utilize this feature, feel free to reach out to us. Our team will be glad to help you!

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. We are based in sunny Singapore.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Design a Great Event Page with a Custom Header

For those of you who want personalization for your event page beyond what our website theme selection offers, our custom header feature can help you achieve just this!

With website theme selection, the details of your event title, date, and location will be shown below the banner image, whether or not your banner already contains that information. But what if you want to display a different text or set a different style of text for your caption below your image?
As you can see from the event page above, the custom header feature can help you avoid repeating the same information and allows you to freely utilize the space to briefly explain your event or add any other information you want your guests to notice! Or if you want to simply change the alignment or color of your text, you can utilize this feature too!

Custom Header Features

  1. Change text. 
  2. Personalize font style, font size, and color.
  3. Change alignment.
  4. Add a bullet list.
  5. Insert a link.

To learn about how to set a custom header, please visit our help page.

This feature is currently only available for those who have subscribed to the premium plan. To learn more about your plan features, feel free to drop us an email. For more information or questions regarding using this feature, please reach out to us! Our team will be happy to assist you.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Setting Access Codes for Your Event Tickets

Have guests with VIP status? Or need to hide some tickets from the general public? We just released an update that allows you to select from 3 password protection options to only allow guests with a special password or invitation code access to certain tickets! Scroll below to learn more about which option is most suitable for your event needs!

Password Protection Options

  1. Default (No Password / No Invitation Code)If you are planning a simple, public event that requires no exclusivity in admission tickets, this option is sufficient for your event needs! This option allows guests to publicly access your ticket information and to freely register for all ticket types you offer for your event.
  2. Event Registration with a Password
    For those of you who are planning to host private events, this option is tailored just to your needs! Any guest who plans on registering for the event needs to have an invitation code generated by you. When anyone tries to register for the event, they will be redirected to a page that asks for an invitation code before they can even access the ticket information page. Thus, no one will be able to see your ticket types or prices without an invitation code. This will prevent any uninvited guests or strangers who stumble upon your event page and register for misleading reasons.
  3. Event Registration with Invite Codes for Selected TicketsThis option allows you to set different invitation codes for various ticket types instead of generating one general invitation code for all guests. Thus, only a VIP can purchase a VIP ticket, only a student can purchase a student ticket, and so on. Unlike ‘Event Registration with a Password,’ this option is more suitable for hosting public events but if you plan to have different types of attendees.
    The invitation code verification box will only pop up when guests select a ticket type that requires an invitation code. So anyone will have access to your ticket information page, it simply prevents anyone from registering for a ticket that they are not entitled access to.

To learn how to set access codes for your event tickets, please visit our help page

If you still have questions on how to utilize this feature, feel free to reach out to us. Our team will be glad to help you! 

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. We are based in sunny Singapore.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Customize Your Event Page With Website Theme Selection

Want to add a little zest to your event page?  Now you can select from 3 stunning website themes to tailor your event page and attract more attendees!

 

Default

The default theme lays out all the details of your event in a comprehensive and compact design. Details of the event are displayed in a two-column layout, and visitors to the event page are able to attain most or all of the event details at a single glance. When registering for the event, visitors will be redirected to the ticket information page.

Creative

With the creative theme, your event name, date, location  and registration button are displayed within the header. This keeps your event page crisp and tidy, suitable for those of you who do not have event details in your header picture. This also encourages visitors to register for your event, since it is the first thing they see when they visit your event page! Details of the event are displayed in a one-column layout, and visitors are able to view ticket information and register for the event on the page itself.

Inspire

If you can’t decide between the default theme and creative theme, the inspire theme is a hybrid of the two! It is similar to the default theme in terms of header layout, but visitors are able to view ticket information and register for the event on the page itself, just like the creative theme. The ticket information falls right below the header in a wide one-column layout, while other event details are separated into a tidy two-column layout.

To learn how to set a website theme, please visit our help page.

This feature is currently only available for those who have subscribed to professional plans and above. To learn more about your plan features, please feel free to drop us an email.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making it one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/