A few days back, EventNook has supported the FIRST (Fostering Industrial Research Success Together) Industry Workshop 2018 at Singapore University of Technology and Design.
FIRST workshop was first held in 2016 to foster collaborative research and forge ties between industry and academia. Some of the keynote speakers are Mr David Dutton, Chief Executive Officer of Silvaco, Inc and Mr Russell Tham, President of ST Engineering. There were also Panel members from Government, Trade Association and Academia.
This year, Singapore University of Technology and Design has adopted an event management software as a more innovative way of managing large crowd by making registration easier, smoother and faster for attendees. Expecting over 800 attendees at the event, EventNook assisted to streamline registration process which enable each attendee to check in as well as having their badge printed within seconds.
Many organisations are starting to recognise that streamlining registration process at events significantly reduce the time it takes to check-in attendees and provides a better experience for them. This in turn will help the attendees to develop a positive impression of the event and the organisation.
EventNook is an Event Management Software that allows Event Organisers to create their own mobile friendly registration micro-site for attendees to register, QR Code e-ticketing to check-in attendees on the event day as well as badge printing.
Planning an event can be stressful as there are many details Event Organisers need to consider with a tight timeline. Here are 7 tips we would like to share on how to go about to plan events more successfully.
1. Decide on the Agenda and Format of the Event
First and foremost, Event Organisers will need to set the goals to achieve by the end of the event as well as the format is taken. Be it from conferences, trade shows to shareholder meetings. It is important to understand the format of the event as the details and tasks to be completed differs greatly from one event to another.
2. Create Shared Documents
With technology advancements, there are many platforms available now that allows multiple users to collaborate and work on the same document. Having shared documents are extremely useful as event planning usually involve a lot of people. By allowing multiple users to work on the same documents will allow the entire event planning team to be on the same page and communicate more effectively.
3. Have Clear Deadlines
Due to the huge amount of workload and tight timeline to plan for the event, it is important to have clear deadlines on the tasks to be completed. This ensures that the entire planning team is advancing at a good pace and put together everything before the actual event day.
4. Delegate Tasks
Effective delegation of tasks is critical to the planning process of an event as it ensures utilisation of each team member’s specialisation and prevents burnouts. Hence it is important to have departments such as logistics, marketing and programmes to delegate specific tasks to these different departments. This will ensure the effectiveness of the entire team as they focus on their own area of specialisation and not be overloaded with too many tasks.
5. Engage an Event Management Software
Many Event Organisers are increasingly finding event management software attractive. Event management software such as EventNook streamlines the registration process for events by enabling Event Organisers to create an online registration event page within minutes and allowing attendees to check-in easily using QR code. The biggest benefit Event Organisers will receive must be the amount of time and money saved!
6. Have a Contingency Plan
In events, it is extremely important to have a contingency plan as there may be unforeseen circumstances during the event. Hence, having a contingency plan will help Event Organisers be prepared with alternative solutions to handle issues that may arise on the actual event day.
7. Conduct a run through of the event with the team
A run through should be conducted with the team around 2 weeks before the event to inform them of the event schedule and clear any questions or doubts. This will ensure that everyone is on the same page and understand their roles in making the event a successful one. A run through should also be conducted a few days on the actual venue before the event to ensure everything runs smoothly on-site.
Make them into a Checklist
Try making a short checklist with these tips, tick them off after you completed each of them. After you finish ticking off the 7 tips, you will notice that stress got minimized and productivity increased.
EventNook’s registration software system streamlines the registration process, making it fast, simple and efficient. If you are planning to hold an event, do check out our website for some of the events that we have supported here:http://overview.eventnook.com/p/event-checkin-showcases
Registering your event attendees manually can be a tedious process especially if Event Organisers are expecting a large crowd at their event. In this article, we will be focusing on 5 benefits of streamlining event registration process.
Utilising an Event Management Software will definitely reduce the time taken to check in attendees. For example, EventNook’s check-in system only requires about 3 seconds to check-in 1 attendee. As a result, the number of check-in counters and manpower needed will decrease as well, which will help Event Organisers to save cost.
Increased Sales due to Easy Registration Process
Upon using Event Management Software, Event Organisers are able to create their own event registration website easily. Hence this makes it convenient for the attendees as they can sign up for the event anytime, anywhere. Attendees are also able to make quick and easy payment online, such as Paypal, which is a more convenient and secured mode of payment. Having an easy registration process will entice more attendees to sign up for the event which will lead to an increase in sales.
Improve the Company’s Image
Registration Process is the first point of contact between the attendees and the event. Hence, the attendees experience with the registration process will form the first impression they have of the event. By engaging event management software will definitely create a smoother and faster registration experience for attendees, which will reflect well on the company’s image.
Event Organisers will receive the latest updates of the event
With Real Time Reports, Event Organisers can easily obtain relevant data such as number of attendees who registered for the event, actual number of attendees that came for the event and amount of revenue earned from Event Management Software. Not only are the data more accurate, it is generated automatically which will be helpful for Event Organisers as they would not have to fork out extra time to collate these data manually.
Event Organisers will have more time to settle other things on hand
From choosing of venue to inviting speakers and sourcing for caterers, there are much to complete within a certain period as an Event Organiser. Hence by streamlining registration process, Event Organisers are able to free up more time to settle other details needed to run the event. For example, here at EventNook Event Organisers can create an event registration page easily within minutes and attendees will be able to register through the website immediately. Event Organisers can log in anytime to monitor the number of sign-ups and obtain relevant information easily.
EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases
This is a question many Event Organisers ask themselves when planning for on-site check-in of their event. In this article, we will be focusing on different scenarios to give some insights into this matter.
First and foremost, before determining the number of Check-In counters needed, there are certain information Event Organisers need to know.
1. Number of attendees expected to check-in.
2. Time given to check in all attendees. (For example, within an hour)
3. Whether other on-site elements are involved such as badge printing or giving out of event materials.
4. Whether the event require 1–2 extra counters to cater for different groups of people such as walk-ins and VIPs.
These information will help to derive the number of check-in counters needed for the event.
EventNook’s registration system software allows attendees to check-in with a scan of their QR code or by searching for their name. It is a fast and easy process that requires only about 3 seconds. If other on-site elements are involved such as badge printing or giving out of event materials, it will only take another 4–5 seconds longer.
Here is a table of our recommended number of check-in counters for events with no other on-site elements involved.
From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee is 3 seconds. Hence, typically one counter can check-in at least 10 attendees per minute and 600 attendees in an hour.
Other factors to consider include presence of other on-site elements such as badge printing and whether to set aside extra counters for walk-in registration.
On-Site Check-In + Badge Printing
From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee with on-site badge printing is 7 seconds. Hence, typically one counter can check-in at least 6 attendees per minute and 360 attendees in an hour.
Check out the video below to see a demo of our check-in process:
EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event soon, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases
Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.