Which name badge printer should I use for my event?

Choosing the right type of printer for your event can be challenging as many factors come into determining which qualities will be the most valuable for managing your event.

Before deciding on which printer to utilize for your event, first you want to decide what kind of name badges you want to supply for your event. Do you want paper name badges? Or more durable PVC cards? Do you want to print postcard sized cards? Or smaller ID sized cards?

Look no further, because this article is written just for you!

Plastic (PVC) Cards vs. Paper Cards

  1. Nature of your event: Printing on plastic (PVC) cards produces more durable name badges that attendees can retain as a keepsake even after the event ends. This can be suitable for notable events, such as concerts, seminars, conferences or trade shows, where PVC cards also add to the excitement of the event. For corporate events such as business conferences or shareholder meetings, PVC cards result in a more professional appearance.
  2. Duration of your event: For events that last more than a day, printing on more durable PVC cards will be more beneficial to you as an event organizer and for attendees as well. This reduces the risk of damage that attendees can cause to paper name badges, such as creases or getting it wet. Thus, printing on PVC cards can help you avoid having to reprint cards. This also diminishes the necessity of having to purchase plastic badge holders to protect your name badges. You can simply punch a hole in your PVC cards, attach it to a lanyard, and you’re ready to go!

Larger-sized Name Tags vs. Smaller-sized Name Tags

  1. Visibility: For large events, printing on larger-sized cards can help security details as the card allows for easier identification from a far distance. For event organizers, printing on larger-sized cards also allows for easier identification in case attendees need to be separated into groups, and helps the event management team to recognize when an attendee is in the wrong area and needs to be re-directed to the right place. One more advantage is that you can easily market your event or brand name! The larger your company logo or event details are visible, the better.
  2. Cost-effectiveness: Smaller-sized cards can be the more economical choice for planning low-budget events. They take up less ink for printing and are also more portable. On the other hand, small ID-sized cards can also be more suitable for trendier and upscale events as smaller cards will look more sleek.

Now that you’ve decided on the type of name badge you want to print, let’s move on to selecting the right printer to meet your needs!

Types of Name Badge Printers

Brother QL-720NW Printer 

This professional, high-speed label printer comes with built-in ethernet and wireless networking, perfect for printing cost-effective paper labels! It can print up to 93 labels per minute and in high resolution (300 x 600 dpi). The printer uses direct thermal printing mechanism with easy drop-in tape rolls, which means that no ink or toner is required. However, this also means that the printer can only print in black. The machine is simple to use and automatically recognizes the roll size and adjusts the label template accordingly. It also has an automatic cutter. Not to mention, it’s exceedingly portable!

Recommendations: We recommend this printer for hosting simple events. This is one of our most frequently rented printer as it is extremely portable, easy to set-up, and cost-effective. One method our clients have utilized this printer is by sticking the name badges generated by this printer onto pre-printed badges that feature the event details. This cuts down printing time, money, and reduces the attendees’ wait time immensely!

Max label dimensions: 2.4″ x 3″ | Printer dimensions: 5″ x 9.3″ x 6″

Zebra ZD500 Thermal Transfer Desktop Printer

This printer is ideal for small-label printing of text and graphics. It prints on event badges (it can print two-sided badges too!) which feature precision perforations between each badge, allowing for easy separation for speedy badge assembly. It can also print labels on wristbands. It can print up to 4″ per second in high resolution (300 dpi). The high-resolution printer is also compact, making it easily portable, manageable and maintainable from any location.

Recommendations: We recommend this printer for large-scale conferences and exhibitions since it supports fast-speed label badge printing. Labels generated by this printer can be customized for various sizes (4″x 3″, 4″x 6″, etc.) with folding and perforated as well as pre-designed sponsor logos. The printer’s flexible printing abilities also allows it to print on wristbands, which will be suitable for events such as music festivals, as well as personalized tickets.

Max print width: 4.09″ | Printer dimensions: 7.5″ x 7.6″ x 10″

Epson Color Inkjet Printer

This compact, wireless printer is perfect for printing colored name badges that can fit into A6-sized name badge holders. The printer is able to print in very high resolution (5760 x 1440 dpi) and at a high speed of 27 badges per minute! However, it’s larger dimensions make it less portable than the Brother and Zebra printers. As it is a full color printer, it also requires the understanding of replacing cartridges.

Note: When selecting your inkjet printer, make sure that it can be adjusted to print on A6-sized paper! We use the Epson Expression Home XP 245 for our events.

Recommendations: We recommend this printer for major events, such as conferences and exhibitions. It is compatible with high-quality colored printing on thick paper stock. The comprehensive printing capabilities of this printer result in more impressionable name badges that can add a special feel to events. This would be a great alternative to supplying more professional-looking name badges at a cheaper rate than PVC cards.

Label dimensions 3.4″ x 5.2″ | Printer dimensions: 15.4″ x 11.8″ x 5.7″

Evolis Primacy Card Printer

If you’re looking to print PVC cards, this printer is for you! The Primacy printer is very fast, powerful, efficient, and is adapted to printing in batches as it personalizes cards in record time: it can print 225 multi-color cards per hour and a staggering 1,000 monochrome cards per hour! It can also print double-sided. The large capacity of the feeder and hopper can each hold 100 cards, which reduces the frequency of reloading cards. Finally, the Primacy printer prints your cards in a high photographic resolution (300 x 600 dpi for color printing and 300 x 1200 dpi for monochrome printing).

Recommendations: We recommend this printer for corporate events, or small to medium-capacity special events. Because of the durable nature of PVC cards, you can simply punch a hole through it and attach it to a lanyard! Although PVC cards might be a little bit on the costly side, the VIP event experience that it offers attendees surpasses the extra cost.

Card dimensions: 3.375″ x 2.125″ | Printer dimensions: 9.72″ x 8.07″ x 14.99″

Conclusion

With many different types of printers in the market, finding the right printer to fit the needs of your event can be a challenge. Please don’t hesitate to reach out to us for consultation when planning for your event! You can also learn more about our event badge printing service here.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making it one of the best places on the web to look for venues in South East Asia.

EventNook vs Eventbrite

Are you looking to compare EventNook vs Eventbrite or whether EventNook can be the best alternative to Eventbrite?

Full Disclosure: We may be biased as this article is written by EventNook team.

Both platforms are competitive and great. However, there are also PROs and CONs of both platforms since they have different focuses in terms of events and customer segments.

Eventbrite is popular in serving all kinds of small scale communitiy driven events organized by individual or ground-up communities. According to their website, Eventbrite serves over 2 million events held per year.

On the other hand, EventNook is geared more toward facilitating the needs of Business and Professional event teams which are managing important business critical events or medium to large scale events, because organizing and managing business critical events is not the same as smaller scale communities driven events.

Here are a few important things which can give you a quick understanding of the differences between EventNook and Eventbrite.

1. Customer Focus : Individual VS Business/Team

EventNook focuses on building its capabilities and services toward meeting the needs of Business and PRO-Event Teams which are managing Medium to Large scale events in terms of size and complexity. However, you can absolutely make use of EventNook for smaller scale events too.

Here are a few examples of the different type and nature of events helped by Eventbrite Vs EventNook.

For example:

  1. Registration for a casual entrepreneurship talk or networking events for a community VERSUS a business leadership conference by an institute or government
  2. Registration for a Ladies night dinner / meetup event VERSUS corporate awards ceremony & Gala dinner
  3. Registration for a biking activity for a small group VERSUS large scale marathon sport events
  4. Registration for a meetup gathering for photography hobbyists VERSUS a regional corporate meeting and incentive trip

Example of some of Eventbrite Events

example of some of Eventbrite events from Eventbrite event directory

example of some of Eventbrite events from Eventbrite event directory

Example of EventNook Featured Event and Case Studies

example of some of eventnook featured events and case studies

example of some of eventnook featured events and case studies

2. Free vs Paid Service

EventNook is a PAID subscription event service and it charges fees for both free and paid events. However, Eventbrite is a FREE platform to host for free events.

A lot of our business customers organize internal or public events, and some of them are fairly complex and large scale. For example, a Business Leadership Conference with 3,000 attendees. The event management team can make use of EventNook’s platform and its services to simplify the registration logistics and event management.

If you are organizing a casual entrepreneurship talk or a FREE small scale networking event, you can probably use either Eventbrite or EventNook. Eventbrite may even be preferable since it is FREE for free events. However, if you organize a business leadership conference by an institute, the event team will most likely prefer to use EventNook for its complete and flexible packages offered to Business and Event teams.

3. Flat commission fee VS Lower commission fee

EventNook charges significant lower commission fee of 1% + $0.30 /ticket while Eventbrite fee is 2.5% + 0.99 /ticket. For medium to large scale events, the organizers will save significant cost with EventNook.

Let’s say 1000 tickets are sold at $200 each, the following is the comparison of the costs from each platform.

  1. EventNook Fee: $2,300
  2. Eventbrite Fee: $5,990

4. Social Communities VS Private

EventNook does not force attendees or registrants to sign up for an account or login at EventNook. On EventNook’s platform, attendees are not subscribed to its marketing and event promotions emails. Attendees will only receive emails or communication messages related to the events they have registered for such as confirmation email, reminder email or event updates from the organizers.

On the other hand, Eventbrite platform promotes recommendations of events to users and attendees based on their account profile and it sends promotions of events which attendees might be interested.

5. End-to-End complete services

If you are organizing large scale trade-show or business conferences and you wish to streamline online registration to onsite management, EventNook offers the complete solution including onsite technical support and training for your event team.

Please have a look at the following video showing how our fast and easy mobile check-in and instant badge printing can help your next business event for faster onsite registration and create greater experience for your audience.

For more information about our badge printing service, click here.

Eventbrite offers similar check in management solutions but as of now, they do not provide instant badge printing service offered on their app. It has other features like onsite ticket sales from the app while EventNook does not offer ticket sales within the check-in app.

6. Event Page vs Event Micro-Site

Eventbrite’s registration site features a single page design with other featured similar events in the page to encourage users to browse more events. On the other hand, EventNook registration site is more exclusive and it provides a micro-site to publish detailed event information with multiple pages.

Example of Eventbrite Registration Page

Eventbrite Event Page Example

Eventbrite Event Page Example

Example of EventNook Registration Micro-Site

EventNook Event Micro-site example

EventNook Event Micro-site example

7. Brand Customization

EventNook has served many international brands such as popular luxury retail brands, consumer products, etc. If you require an event registration site with your own brand experience, EventNook can offer extended brand customization service with an exclusive look and feel.

Example of EventNook Custom Brand Event Page

Example of EventNook Custom Brand Event Page

For more quick facts to compare Eventbrite and EventNook, do click on the following link: http://overview.eventnook.com/p/eventbrite-alternative

If you would like to know more about what we can offer or make easy for your events, just drop us an email (sales@eventnook.com) and we would be glad to serve and be a part of your great events.

We are based in Sunny Singapore and we have been serving events from Singapore, Malaysia, Myanmar, Hong Kong, Thailand, Philippines, United States, United Kingdom, Canada, Australia and New Zealand.

About EventNook

EventNook is a leading event technology company in Asia which offers event management platform for end to end registration and ticketing management. We have helped events from Singapore, United States, UK, Malaysia, Hong Kong, New Zealand and Myanmar and assisted major conferences, corporate events, festival events, etc. by providing comprehensive end-to-end event registration and check-in management solutions that integrate online registration and onsite check-ins.

How to hack your way to a successful hackathon!

You don’t need to have a technical background to organise a successful hackathon! All you need is some creativity, event management tips and the right attitude!

1. Pick a great theme

You can pick themes that surround a particular technology such as sensor technologies, the Internet of Things or Virtual Reality technologies. Or you could get participants to hack towards achieving a certain goal. For instance, the National University of Singapore organised a hackathon called Commuthon in collaboration with SMRT that was geared towards improving commuter experience in 2014.

Check out some hackathon ideas others have already experimented with here: http://blog.eventnook.com/post/unconventional-hackathons-for-different-event-needs/

2. Clear communication

Hackers tend to be very forgiving if you are not able to provide certain things at the hackathon as long as you communicate the message to them effectively! What they do expect however is you being able to reach out to them effectively using various communication channels such as social media, e-mails and websites (you should be a master of digital communication). You can use channels such as Techinasia, EventNook, e27, thelist.sg, etc.

Reach out through startup communities as well! Startup communities in Singapore include Open Coffee ClubStartup Club, and the SEN meetup.

Provide ample amount of information, such as getting to the venues and back, changes to the schedule, what to bring and expect, etc. Clear communication sustains engagement.

3. Venues

A venue decision should be made in consideration of sleeping and showering arrangements, connectivity, accessibility, ambience, size, pricing, power socket presence and AV (especially for demos should be functioning). Make provisions for hardware hacks that may require electric testing or isolation.

PC: ida.gov.sg

Make sure to ask for necessary accommodations for people who may be less able to access the venue. Insurance such as against  fire and theft, as well as for you as an organiser should be in place and communicated if they aren’t.

Security will also be important especially since people will be bringing expensive valuables like laptops and perhaps their own high-tech toys. While participants have the responsibility to take care of their own items, prevention is better than cure and you wouldn’t want a lost item to ruin your event.

4. Sponsorship

Sponsors can come in the form of a venue sponsor, food sponsor, prize sponsor and more! However, sponsors tend to expect to have some airtime to pitch themselves to your attendees. The more sponsors you have, the more likely will your event be overrun by corporate messaging and in-your-face advertising. As an organiser, you need to be able to balance both. Try to help your sponsors be relevant to the hackathon. Find sponsors that can provide useful APIs or deploy experienced staff to serve as judges so that they can boost their brand in a less intrusive way.

5. When?

Check for clashes. Don’t organise a hackathon on the day of another prominent startup weekend in the vicinity. Many hackers tend to be very active in attending hackathons and you will significantly reduce your turnout if there are clashes.

Try to organise your hackathon over the weekend to maximise turnout as most hackers are full-time employees or entrepreneurs as well!

6. Food

Over-order on food especially if it is an overnight event. When these hackers are in the zone, eating becomes last on their priority and making sure that there is ample amounts of easily accessible food is important to prevent any health mishaps. It helps greatly if the food you serve is easily eaten as well! Avoid soupy or dripping stuff to lighten your cleaning upload later.

Check for special dietary requirements as well during registration for the event.

PC: pascadoo.com

 

7. Network

Wifi should be able to accommodate at least 4 devices per person, there should be minimal firewalling and malware checks, and you should have backup ethernet and cables available in case of a wifi unavailability.

Organisers should also make sure to absolve themselves of liability if there should be intrusion caused over the network and individuals should secure their own devices.

8. APIs

Check the APIs beforehand, make sure they are available in at least 3 major languages and get technical people to present them because questions will be highly technical. Make sure to compile comprehensive API documentation for the convenience of the attendees.

9. Pay attention to negativities in the room

Any discriminatory language, bitter feelings, cheating, etc. should be put to a stop before they grow out of hand. This requires the event organiser to be on their toes in making sure they can pre-empt and mitigate issues on the event day.

There should be a conducive and collaborative atmosphere in the room. Some form of respect for privacy is appreciated and make sure to encourage spontaneity and fun as well!

PC: dbs.com

10. Hack submissions

Make it as easy and straightforward as possible. You can check out some third-party services like Hacker League, Hackathon.io, or WeHack.it to help you organise submissions.

Make sure to test run the AV equipment required for effective demos. Technical glitches at a hackathon filled with technical experts just do not speak well of your event.

 

About EventNook:

Event Mangement Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Overview of the ASEAN MICE industry: Part 3

Myanmar and Indonesia are two underdeveloped but high potential MICE destinations in ASEAN. The governments in both countries have paid greater attention to developing MICE to unlock its vast economic benefits and put their countries on the world map. However, there is a long way to go for these countries especially with the lack of infrastructure necessary to host large events.

Myanmar

PC: nationmultimedia.com

  • Major MICE centres in Nay Pyi Taw include Myanmar International Convention Centres 1 and 2, and the Kempinski Hotel Nay Pyi Taw.
  • The city had previously hosted the ASEAN Tourism Forum, ASEAN Summit and World Economic Forum on East Asia.

Myanmar is now holding more than 60 business and commodity exhibitions a year, but shortages of proper venues are hindering the full potential.

Myanmar’s Ministry of Hotels and Tourism has announced plans to establish Nay Pyi Taw as a MICE destination, having established a central organising office in the capital city as a “one-stop shop” for organising MICE events.

TCEB and the Union of Myanmar Federation of Chambers of Commerce and Industry (UMFCCI) recently signed a comprehensive memorandum of understanding at a ceremony in Yangon to improve and expand their meetings, incentives, conventions and exhibitions (MICE) industries.

Indonesia 

PC: exhibitionscargo.com

MICE remains a disappointment for Indonesia. Out of 8.8 million travelers, only 3% came for MICE, roughly 170,000. Compared to its much smaller counterparts in ASEAN, this is proportionately small.

One of the main barriers to MICE growth in Indonesia is the lack of world-class infrastructure required for hosting prestigious or large MICE events. Only Jakarta, Bali and Yogyakarta are capable of hosting large meetings while other cities can only medium size events. In addition, connectivity and roads remain inadequate and air travel into Indonesia is limited. Newer developments include the construction of a new airport in Lombok and a new convention venue in Manado.

The government had previously designated 16 new MICE destinations for development. They include Bandung in West Java; Jakarta; Surabaya in East Java and Yogyakarta; Batam in the Riau Islands and Medan in North Sumatra; Denpasar in Bali and Lombok in West Nusa Tenggara; Makassar in South Sulawesi and Manado, North Sulawesi.

In 2012, Indonesia established the Directorate of Special Interest Tours, Convention, Incentive and Events Development to boost tourism and the MICE industry. In particular, Indonesia has focused its strategies toward attracting travelers from South Korea, India, Russia and China. In particular for China, Indonesia’s leading carrier PT Garuda Indonesia has made plans for daily flights to Jakarta while Jakarta has also urged ASEAN to implement a common visa for the region to accelerate growth of tourism from neighbouring countries.

Looking forward, there is a need for the government to create a special agency focusing on the development of MICE. In addition, there should be implementation of greater financial incentives to encourage MICE players to hold their events in Indonesia.

 

Overall

Myanmar and Indonesia have strong cultural and historical capital to tap on and their MICE industries are poised to become the largest in the region. Especially with collaboration with the ASEAN region, Myanmar and Indonesia are extremely attractive destinations for MICE travelers to stopover after their main events. However, it will take a few more years for Myanmar and Indonesia to really start fulfilling its potential because it still lacks the hard capacity required for hosting big events. Political circumstances can also frustrate development prospects and delay the growth of these promising MICE destinations.

 

Keen to plan an event in one of the ASEAN countries? Check out Eventnook’s range of services capable of powering complex and large-scale events: 

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

 

Read more about the other ASEAN countries’ MICE outlook:

http://blog.eventnook.com/post/overview-of-the-asean-mice-industry-part-2/

http://blog.eventnook.com/post/overview-of-the-asean-mice-industry-part-1/

 

References

http://www.chinamicenow.com/article/indonesia-boosts-mice-industry-new-initiatives

http://www.traveldailynews.asia/news/article/56259/mice-tourism-remains-a-disappointment

Overview of the ASEAN MICE industry: Part 2

From Singapore, Malaysia and Thailand’s MICE industries which you can read here, we now turn our attention to Indochina. A fast emerging market, Vietnam and Cambodia are expanding their MICE capabilities quickly and may soon catch up with the other MICE powerhouses in the region. However, there is still a long way to go to establish itself as more than just its new shiny MICE venues and infrastructure. With its rich history, culture and arts, Vietnam and Cambodia have so much to tap on.

Vietnam

The MICE industry has also made much progress in establishing itself as a world-class MICE venue by hosting major conferences like the Asocio ICT Summit, ASEM5 summit, and ATF in addition to events for global brands like DHL, Motorola Asia Pacific, VISA, Volvo. In 2017, Da Nang will host APEC in a state-of-the-art new convention center.

Chiang Mai in particular is being groomed for MICE stardom.

  • 2013- Focused on attracting domestic MICE and establishing Chiang Mai as a MICE industry.
  • 2014-2015 – Leverage the Greater Mekong Sub-region Economic Cooperation (GMS) and the Bay of Bengal Initiative for Multi-Sectoral Technical and Economic Cooperation (BIMSTEC) to enhance Chiang Mai’s MICE credentials throughout the ASEAN region.
  • 2016-2017- Chiang Mai infrastructure uplifted to make it the premier destination for international conferences.

Meanwhile, experts at the American Chamber of Commerce (AmCham) express optimism about Ho Chi Minh City becoming a leading destination of MICE in ASEAN.

Vietnam had also signed a Memorandum of Understanding in 2012 with Thailand, who has been rallying MICE cooperation and unity in ASEAN.

PC: VietnamTourism.gov.vn

Cambodia

MICE in Cambodia faces a few obstacles

  • Lack of foreign investment
  • Lack of budget for marketing campaigns
  • Lack of capacity building
  • Lack of a cohesive national strategy for MICE industry
  • Cambodia yet to win a bid to hold a large international event which will give it a chance to showcase its ability as a serious MICE country

However, Cambodia has also made significant progress especially with capacity building.

PC: snailtours.com

The Angkor COEX convention is the biggest conference facility in Cambodia and it attracts thousands of tourists every year. Two other centers in Phnom Penh and Sihanoukville are also slowly coming up with large conferences and exhibition centers being built.

The tourism ministry is also strongly encouraging the development of conference centers which will give the country the ability to hold a large number of MICE tourists at a go.

The Thailand Convention and Exhibition Bureau is also committed to penetrating Cambodia’s MICE industry to promote MICE activities along its borders through its “Meeting in Thailand” campaign.

Overall

Vietnam and Cambodia have significant untapped potential. Opportunities abound for entrepreneurs and institutions to maximise them and help Indochina develop as a significant player.

Furthermore, close ties with China, though recently strained, will help add to the numbers of MICE visitors. We also see Thailand’s hand in boosting Indochina’s MICE activities to create spillover effects for Thailand and the entire ASEAN.

 

Keen to plan an event in one of the ASEAN countries? Check out Eventnook’s range of services capable of powering complex and large-scale events: 

Whether it’s free or paid, EventNook can help you with online event registrationevent ticketing and onsite event registration and check-in!

 for Free events!

 

 

10 exciting trends in the events industry for 2016

From event technologies and marketing concepts to new ways of thinking about events, 2016 is all about empowering event planners to understand their attendees and to create not just events but experiences.

1. Integrating big data

More than just data analytics, event planners will be demanding more- the ability get actionable insights and recommendations from the data. They will also be applying it to more aspects of the event planning process, from marketing and engagement to feedback and impact.

2. Customised and personalised events

Driven by the growth in big data and analytics, event planners who can exploit the data will be able to offer customised and personalised event experiences to each and every one of their attendee.

3. Internet of Things (IOT)

The IOT is poised to make venues and events smarter as it allows interaction between material things and the virtual world. iBeacons for instance will allow event planners to track movement within a venue.

This allows event planners to push out information and notifications in the most relevant way and at the most convenient time.

An event attendee receiving a notification on his smartphone when he arrives at the event PC: 9to5mac.com

 

In other words, event planners will become omnipresent.

4. Entrepreneurship and DIY event planning 

Look out for the DIY event planner, the chefs who organise huge cook-outs, the business owners who organise their own conferences and hackathons and the teachers who organise free lessons for students.

With access to event planning tools and free event software, people are able to plan smaller-scale events on a more frequent basis. Professional event planners may see this as a threat to their business. However, you can exploit this growing segment by becoming an influencer yourself. Share your professional knowledge through content marketing with these people and win over their hearts and minds. When they decide to go big with their events, they might just turn to you.

PC: smeadvisor.com

 

5. Wearables 

As wearables become cheaper, event planners could start deploying them en masse at larger-scale events to provide a more customised, consistently engaging experience while at the same time be able to collect more insightful data to drive analytics as well as have the ability to monitor real-time feedback so that events can be modified and understood more accurately

PC: punchkick.com

 

6. Governments want a slice of MICE

Look out for the opportunities your government could provide you in the coming year as governments may provide free skills upgrade workshops, funding or access to government services.

In particular, there is a greater drive to boost the MICE industry in the southeast asian region with Singapore’s government publishing the MICE 2020 roadmap and the Thai government pledging greater support for the MICE industry in a bid to boost tourism as well.

7. Drive for regionalism in ASEAN

MICE industries in southeast asian countries are maximising the ASEAN image to draw in attendees. It would be great if the countries could work together to create a more seamless, transboundary experience, where event attendees could perhaps have a meeting in the Philippines, unwind in Thailand and attend a huge conference in Singapore

Events that manage to draw in crowds throughout ASEAN will boast a more diverse attendee profile and boost the voice of ASEAN at these events.

Read more about the MICE industry in ASEAN here: http://blog.eventnook.com/post/overview-of-the-asean-mice-industry-part-1/

8. Pop-ups

It’s not just about customising events for attendees, it is also making the event more flexible for the companies behind it so that they can benefit more from it. Pop-ups will make event venues more flexible for the needs of the event planner in the year 2016. Event planners may no longer be at the mercy of venue availability or the lack of an event space suitable for their demands!

Called Dome of Visions, this mobile greenhouse studio has recently popped up in Copenhagen. In addition to hosting artists, musicians, and other cultural events in Copenhagen and other cities, the dome will also provide a platform for serious discussion about the future of sustainable housing in a changing world. PC: inhabitat.com

 

9. Integrated technological solutions

No doubt, technologies such as event registration, online and on-site events payment, feedback gathering technologies and engagement technologies will be increasingly deployed by savvy event planners. However, there will be a greater need for these solutions to integrate into one seamless experience.

10. Experimental, experiential, customer-focused event marketing

Event marketing may see a renaissance because many event planners are beginning to see the additional value event marketing can bring to boost the net ROI of events.

PC: weareparable.com

Besides boosting attendance, event marketing can provide much-needed data about the attendee profile right before the event to maximise the relevance of event content and experience for the potential audience.

The fact that these campaigns cost little provide event planners with another platform to try out mini experiments to see if they work with the potential audience before the event. And many times, these unique and unpredictable ways of marketing can attract more buzz and win over the crowds!

 

EventNook offers integrated registration and ticketing solutions for both small and large events. Start 2016 right by upscaling your registration process! 

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

5 Ways to Create An Impressive Check-In Process

One of the most important aspects to any event is always the check-in process, as it is the first impression that sets the mood for the rest of the event. Allow us to introduce 5 key tips to creating this great start.

#1. Make the effort to stand out

Do something that captures the attention of your guest the moment the step into the area. Excite them about your event and create something for them to talk about/be excited about while queue for the event. This is best done by setting the atmosphere for the event even before guests enter the check-in area. Music, decorations and greeters play an effective role in doing so.

Photo Credits: Rocket News 24

#2. Only do what is necessary

Optimise the check-in process by only doing what is necessary! Skip steps such as administrative matters like collecting personal details which can be done online before hand or during the event itself! This reduces waiting time and keeps your guests hyped up for the event.

Photo Credits: www.theatre-airelibre.fr

#3. Be prepared, rehearse!

“Failing to plan is planning to fail”. Thinking through the entire process is the foundation of a successful check-in. Take the time to anticipate the needs of your attendees. You may event consider rehearsing the entire process especially if you have a large number of attendees and staff!

#4. Ride on technology

EventNook offers an effective online event ticketing registration system with a self check-in process that requires little manpower and time. QR code ticketing and check-in is also increasingly popular as they save your guests the hassle of producing physical tickets. Making use of such event ticketing softwares which are cheap, convenient and help minimise manpower and time required during the check-in process. This allows you and your staff to focus on the event, while impressing guests with the efficient check-in process!

EventNook Technology

EventNook

 

#5. Show your excitement

Just like smiling, excitement is contagious. Do not let the stress of registration get to you, take the opportunity to greet you guests and make them feel welcome. Guests can feel it when organisers are excited about their own events! Allow your guest to feel your warm and energy is very important as it can change the mindset of your guests towards your event.

Photo Credits: Black Leopard PR

 

Good planning and effective use of technology will allow you to focus on the guests themselves, creating the experience that sets your event aside from others. Surprise your guests with some special and leave them talking about your event!

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Overview of the ASEAN MICE industry: Part 1

Individual ASEAN countries are drawing upon the ASEAN image and ASEAN edge in boosting their own MICE industries. Keeping close tabs on regional MICE developments is key to success in any of the ASEAN countries.

To date, ASEAN countries (Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, the Philippines, Singapore, Thailand, and Vietnam) have witnessed different degrees of development. But one thing is for sure. The MICE industry is projected to grow rapidly in the coming years.

Here are some snapshots of the current state and trajectory of the MICE industry in ASEAN:

1. Thailand

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The TCEB (Thailand Convention and Exhibition Bureau) has recently moved to standardise its MICE venues with Thailand’s MICE Venue Standard or TMVS.

One of TCEB’s new policies announced by General Tanasak Patimapragorn, Thailand’s Deputy Prime Minister “will require the integration of collaboration between public and private sectors, particularly the coordination with ASEAN member countries”.

The government has stated its prioritisation of the MICE industry in moving the economy forward and has supported it through the enhancement of the transportation system and infrastructure.

Thailand’s MICE industry has an average growth rate of 5 to 10 per cent each year and saw an 18.8% increase in MICE visitors from 2014. It is closely tied to the tourism and leisure industry, which contributes to nearly 20.2% of Thailand’s GDP.

 

2. Singapore

dreamworldjourneys.com

The Singapore Tourism Board has recently developed the MICE 2020 roadmap and are striving to implement it. There is greater focus on developing Singapore’s technological software throughout the city-state to integrate communications and transport.

Read more about Singapore’s 2020 MICE vision here: http://blog.eventnook.com/post/key-highlights-of-singapore-mice-2020-in-next-5-years-for-event-planners/

Singapore was the only Asia-Pacific city to make the top 10 of the International Congress and Convention Association’s rankings.

However, being a small city-state prone to global macroeconomic fluctuations, Singapore Tourism Board (STB) recent visitor arrivals data shows declines in MICE travel arrivals, which dampened the country’s overall tourism performance for the first half of 2015. It saw a drop overall despite visitor arrivals and tourism receipts from the leisure segment growing by one per cent over the period.

3. Malaysia

pacificworld.com

The two airline disasters that have plagued Malaysia’s air travel industry have also had significant ramifications for its MICE and tourism industry. However, Malaysia’s minister of Tourism and Culture Mohamed Nazri Abdul Aziz, in an interview with eturbonews reflects the role of ASEAN’s MICE and tourism integration for Malaysia’s own tourism and MICE industry.

The competition in tourism and MICE between ASEAN countries had been fierce in the past but right now, ASEAN is focused on promoting the region as a single tourism destination through GOASEAN (a ASEAN-focused travel initiative to promote ASEAN as a single tourism destination).

“All these countries are competing countries, and there is an old saying, ‘If you can’t beat them, join them,’ and I think it was a brilliant idea to create GOASEAN. We are saying, yes, go and visit Thailand, and also fly over to Kuala Lumpur,” says Aziz.

Malaysia is also the leading Islamic tourism destination for the last six years. While Malaysia lags behind countries like Singapore and Thailand in the volume of MICE events planned on its soil, it aims to ride on the momentum and appeal of its neighbours. With its world-class infrastructure and attractions, Malaysia is able to successfully attract MICE tourists after their meetings and who might want to explore the region away from leading MICE countries like China, Singapore and Thailand.

 

Keen to plan an event in one of the ASEAN countries? Check out Eventnook’s range of services capable of powering complex and large-scale events: 

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

 

Track these indirect metrics for powerful insights about your events

Successful event planners are historians. They continuously analyse the reasons for success and failures and avoid the same mistakes the next time. However, the smart event planner will make their analytics time and cost-efficient. He will know which metric to track to gain the most insight for the least amount of effort.

Of course, direct metrics like number of attendees, ticket sales, post-event feedback and press coverage are very helpful to gauge event success, but indirect metrics can reveal much more about event attendee behaviour and unlikely insights.

Which incentives and premiums worked and didn’t work: Check for ticket spikes when you have early bird promotions, last minute discounts, etc. Make sure that the incentives you promote brought in a significant spike in ticket sales! And were premium tickets more popular than cheap tickets?

The number of people you didn’t expect to come: This tells you how successful event marketing was. Besides investing in marketing to bring in a certain segment of people you had in mind, your marketing efforts doubled or even tripled as it brought in people for whom you had not paid for in terms of advertising to attend the event. ROI is higher.

wikipedia.com

Competitors’ response: You can always rely on this metric to get a hint of event success. Imitation is the biggest compliment. Make sure you don’t give them the opportunity to stay dominant by planning event follow-ups and continuing to engage with the press

The number of people who came again: If you are planning an event again, the number of repeat event-attendees tells you a lot about the success of your previous event. Of course, this metric is limited because of the time lapse of receiving the information.

Organic social media activity and engagement: You can easily gauge genuine excitement for your event from the social media response. Number of shares reveal quality of content, number of likes reveal outreach of content, number of comments reveal level of engagement and personal resonance your event had (unless they are inflammatory complaints ><). Of course, this is contingent on your ability to organise a social media strategy and make it easy for people to share on social media.

businessnewsdaily.com

 

Marketing engagement: Knowing which marketing campaign was most successful in driving sales or had the highest level of engagement can help you ascertain what really interests your target event attendees. Your marketing investment can have greater non-monetary returns if you use it to understand your audience and plan a more relevant event.

To save time, using mobile event analytical tools can help you track real-time event data. This allows you to gather data on event goers’ behaviour so that you can pre-empt them and make necessary logistical and organisational changes for the next event.

Here are some hard metrics that will come in handy for planning smoother events in the future:

  • When are most people arriving?
  • Do they prefer lingering outside or do they look for seats?
  • Preferred transportation mode
  • Crowd movement, where do the queues form?
  • Level of engagement

dailymail.co.uk

Planning a big event in Singapore? Check out Eventnook’s services for complex and large-scale events: 

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/