History Making: Singapore’s First MDRT Day 2018

EventNook Checks-In Over 1,000 Guests in Under an Hour at the Million Dollar Round Table (MDRT) Day 2018 with Fast and Seamless Onsite Badge Printing.

EventNook is honoured to have been a part of Singapore’s first MDRT Day on the 28th of August 2018. The prestigious event was held at the Singapore Expo Hall, ushering in over 1,500 guests. With distinguished speakers such as Dr Mary Chen, Jim Pittman and Eric Feng, guests were invited for a full day event learn from and share their experiences with fellow finance professionals. The EventNook Team is proud to have supported MDRT Day 2018 and we have also learned invaluable lessons from our experience serving a reputable client in a big scale event. 

Our goal for this project was to enable the streamlining of registration for both the online and onsite experience. Attendees were redirected to EventNook’s platform from the main event site through an embedded ticket widget. After making their payment online, they received their unique QR code which would then be their entry ticket during the event. We aimed to create a seamless check-in experience for the guests, minimizing queuing times and increasing efficiency through fast and easy check-in. 

On the 28th of August, our customer success team headed to the Singapore Expo Hall for the set-up of the equipment and prepared to receive the guests. To handle the volume of guests for the event, 12 check-in counters were set up. Each printer was paired with 2 iPads to allow for greater efficiency. Registration began at 7.30am and over the next hour, over 1,500 guests arrived and checked-in. With their QR codes ready before approaching the counters, scanning was done quickly and efficiently. Their name badges were printed on demand and placed in their plastic holders before being passed off together with an event goody bag. 

Here is how we check in over 1,000 people in within 45 minutes and average check-in and badge printing takes 2 seconds.

We would like to congratulate the organisers of MDRT Day 2018 for the success of their first event in Singapore. We appreciate the opportunity given to work alongside all of you and to deliver a smooth and easy registration process for an event of this scale.  

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20 countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.   

Success Story of EmTechAsia Conference Registration

credit source: EmTechAsia Facebook

EventNook helmed an end to end conference registration management and guest check-in process for the major technology conference EmTechAsia 2019 on 22-23 Jan 2019 at Marina Bay Sands which saw the Marina Bay Sands Expo and Convention Centre. The two-day conference was attended by over 700 industry professionals from 30 countries. The event showcased a curated list of 50 of the world’s most influential leaders and innovators who discussed how emerging technologies will influence industries related to artificial intelligence, robotics, sustainability, blockchain, bioengineering, social media, education, virtual reality, and 3D printing. (Ref. http://emtechasia.strikingly.com/blog/emtech-asia-delves-into-the-impact-of-technology-on-life-and-the-world-around-us)

Requirements and Challenges from Conference Management Team

  • Require a very simple and easy registration process for delegates to register the conference
  • Managing registration for different types of delegates such as Delegates, VIP, Sponsors, Speakers, Exhibitors, Local and International Guests
  • A hassle-free online payment and automated invoicing for collecting conference registration fee for different type of delegates
  • An efficient way to automate registration confirmation and communication for event details
  • A seamless and real-time onsite registration process
  • A fuss-free onsite badge printing
  • An app for exhibitors to capture sales leads and business contacts of delegates (Lead Retrieval App)

EventNook provided an innovative event management solutions with our online and mobile-based event technology to manage conferene delegate pre-registration and event day onsite guests management. Our system allows for real-time attendance tracking as well as the synchronisation of attendance information between devices.

Services provided:

Benefits

  • Very simple process for guests to register the conference and make payment which increases registration and ticket sales
  • Great experience for guests – average waiting time – less than 1 minutes even in peak hours
  • No mess for finding badges and registered guests. Guests can check-in with smile and it creates great impression together with high profile conference
  • Team can manage the major conference with small team and high productivity

EmTechAsia team also adopted the environmental friendly badge printing which doesn’t require extra plastic (PVC) badge holders. The badge is designed with perforated art-card and a hole for lanyard clip to avoid having traditional plastic badge holder.

Environmental Friendly Badge (Sample)

Eventnook congratulates the organising team from EmTechAsia Conference on the resounding success of the event. It surely has left a mark on the technology innovation in Singapore and Asia.

Onsite Registration and Badge Printing
credit source: EmTechAsia Facebook

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.   

Streamlining Registration Process for FIRST Industry Workshop 2018

A few days back, EventNook has supported the FIRST (Fostering Industrial Research Success Together) Industry Workshop 2018 at Singapore University of Technology and Design.

FIRST workshop was first held in 2016 to foster collaborative research and forge ties between industry and academia. Some of the keynote speakers are Mr David Dutton, Chief Executive Officer of Silvaco, Inc and Mr Russell Tham, President of ST Engineering. There were also Panel members from Government, Trade Association and Academia.

This year, Singapore University of Technology and Design has adopted an event management software as a more innovative way of managing large crowd by making registration easier, smoother and faster for attendees. Expecting over 800 attendees at the event, EventNook assisted to streamline registration process which enable each attendee to check in as well as having their badge printed within seconds.

Many organisations are starting to recognise that streamlining registration process at events significantly reduce the time it takes to check-in attendees and provides a better experience for them. This in turn will help the attendees to develop a positive impression of the event and the organisation.

About EventNook:

EventNook is an Event Management Software that allows Event Organisers to create their own mobile friendly registration micro-site for attendees to register, QR Code e-ticketing to check-in attendees on the event day as well as badge printing.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Automate Registration Process For Your Next Event!

Singapore Dialogue on Sustainable World Resources addresses efforts to combat climate change by cutting down on greenhouse gas emissions and steps to prevent the spread of peat and forest fires. Key questions were also addressed during the session with keynote speakers such as Mr Masagos Zulkifli, Minister of Environment and Water Resources, Singapore as well as Dr. Bambang Brodjonegoro, Minister of National Development Planning, Indonesia.

This year is Singapore Dialogue on Sustainable World Resources 5th year running and the organising team has adopted an innovative and effective way to manage large crowds by making registration easy, fast and smooth for attendees.

EventNook assisted the organising team with our online registration platform for attendees to register and check-in easily with a scan of their QR code. With the EventNook Mobile QR Scan and Check-in function, Singapore Dialogue on Sustainable World Resources’ organizers were able to check-in over 300 attendees effortlessly within 1 hour on just one single platform!

By streamlining registration process, event managers would not have to spend their limited time sending out payment reminders and asking participants to fill up incomplete form. This allows them to utilise their time better and create more meaningful engagement with their participants.

If you wish to know more on how to automate your next event, visit us at www.eventnook.com or reach out to us at hello@eventnook.com

Check out the video of the event!

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Sentosa SDConnect using QR code verification: made easy with EventNook

Most event planners often wonder whether they should automate their registration process for their event. If so, how much? Well the reasoning behind this question boils down to the fear of disengaging with their participants from the beginning.

However, that may not be the case always. Automation can bring about a lot of benefits especially for a huge event like the SDConnect, held by Sentosa.

Sentosa Development Corporation recently hosted their annual SDConnect event which aimed to bring together Sentosa staff members from all specialized fields of work to participate in a list of fun filled activities with exciting gifts to be redeemed.

SDConnect is a large scale staff cohesion with over a 1000 attendees and a total of 6 different activity booths to manage. Hence, Sentosa Development Corporation adopted the Multi-Session Check-in function, a one stop solution to ease the process of registration, attendee’s progress verification and gift redemption.

As gifts are only redeemable after the attendees have completed all required activities, the Multi-Session Mobile Check-in function was being utilised at all activity booths. At the end of each activity, attendees are only required to scan their personalized QR code for their completion to be instantly recorded. These information is being synchronized which allows organizers at the gift redemption booth to track the real-time progress of each attendee effectively before gifting.

With the EventNook Mobile QR Scan and Multi-Session Check-in function, SDConnect’s organizers were able to carry out verification and validation processes for all 6 activity booths effortlessly within no time on just one single platform!

EventNook has also received positive feedback from the Divisional Director of Sentosa Development Corporation for offering innovative digital experience.

Check out our video from the event!

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

pm lee, smu, eventnook

iPad QR Code check-in and registration solution: SMU Ho Rih Hwa Leadership in Asia Public Lecture Series

Event Brief

pm lee, smu, eventnook
Prime Minister of Singapore delivers his lecture on topics like identity, productivity and forging ahead

EventNook helmed the event registration management and guest check-in process for the prestigious SMU Ho Rih Hwa Leadership in Asia Public Lecture Series on 30 June 2015 at the Suntec City Convention Centre which saw around 3500 guests in attendance. The event brought together distinguished global leaders, business leaders and students. This year, the lecture was given by Prime Minister of Singapore Mr Lee Hsien Loong. Previous speakers include former Minister Mentor Mr Lee Kuan Yew and Nobel Peace Prize Laureate Aung San Suu Kyi.

students, sg50, smu, singapore, ho rih hwa

Scope of Services

EventNook provides innovative event management solutions with our online and mobile-based event technology to manage guest pre-registration and onsite event check-in. Our system allows for real-time attendance tracking as well as the synchronisation of attendance information between devices.

 

Services include:

  • Event Registration Management
  • EventNook Onsite Guest Check-in System with QR code ticketing
  • iPad Rental
  • Wifi Setup
  • Onsite technical support
  • Pre-event training for usher

    EventNook's QR code onsite check in
    QR code check-in: Scanning the QR code on the invitation

     

Guest Check-in

Challenges

  • All guests had to be checked-in within 2 hours
  • The system had to be very simple and user-friendly so that ushers can learn how to use it right before the event
  • Security at the event was tight. System had to be robust so that security of guests and VIPs will not be compromised

ushers, smu, eventnook
Ushers looking professional with iPad QR code check-in system

Benefits

  • Fast, Easy and Efficient
  • Great experience for guests (avoid long queue of finding name manually)
  • Prevent duplicate check-in
  • Can view the real time status of guests checkin with user-friendly dashboard reporting
  • Ushers looked professional and smart with our all-in-one seamless iPad solution, leaving a better first impression on guests

... To this. The crowd is cleared within seconds
But crowd is cleared within seconds

Eventnook congratulates the organising team from SMU on the resounding success of the event. It surely has left a mark on the SG50 dialogue.

If you are planning an upcoming event, try out our mobile checkin app here today!

pm lee, smu, eventnook

EventNook is a Singapore-based event registration, ticketing and check-in company. We empower event organisers in Singapore, Thailand, Malaysia and Myanmar to plan better events by providing comprehensive end-to-end event registration and check-in management solutions that integrate online registration and onsite check-ins.