Category: Event Registration Management

Introducing EventNook Kiosk 3: Redefining Event Registration and Check-In

Posted on by eventnook

We are excited to announce the latest upgrade to our event registration and check-in solution: EventNook Kiosk 3. By prioritizing attendee satisfaction, efficiency, and innovation, we aim to significantly overhaul event management. With a range of powerful features, this enhanced version will elevate event experiences and enable organizers to create unforgettable moments for their attendees.

What makes this update truly special is that it’s a product of our unwavering commitment to serving our customers and delivering success, event after event. It’s not just another release; it’s a culmination of the invaluable lessons we’ve learned from every single event we’ve had the privilege to support.

With EventNook Kiosk 3, we have reimagined event registration and check-in processes to provide you with a seamless and efficient experience. This version has been meticulously crafted based on the invaluable feedback and insights we’ve gathered from organizers like you. We understand the challenges you face on the ground, and we’ve developed this solution to address your specific needs.

Authenticity is at the core of our approach. We strive to deliver genuine value, eliminating the fluff and focusing on what truly matters to our customers. Our goal is to help you create memorable events that leave a lasting impact on your attendees.

Here are some highlights of our new EventNook Kiosk 3.

Experience a Wow and Delightful Check-In: With just a simple QR scan, the badge is ready in 2 seconds. Say goodbye to long queues and tedious paperwork. Our streamlined check-in process ensures a seamless and efficient experience, allowing your guests to swiftly gain access and indulge in the event they have been eagerly anticipating. Let the excitement begin with a hassle-free entry, so your guests can focus on enjoying every moment of the show.

Super Easy and Simple: You may be handling a big event. Our tool is designed to be incredibly user-friendly, making it as effortless as driving a Tesla or using WhatsApp.

Sleek Design, Effortless Experience: EventNook Kiosk 3 showcases a sleek and modern design, carefully crafted to captivate attendees from arrival. With an intuitive user interface, the registration and check-in processes have never been easier. Our kiosk ensures a hassle-free experience, enabling attendees through the steps, reducing queues, and optimizing the event journey.

Unleash Your Brand’s Potential: We understand the importance of brand consistency and the impact it has on an event’s success. With EventNook Kiosk 3, organizers can effortlessly showcase their brand’s identity. Our customizable branding options empower organizers to create a visually stunning kiosk that aligns seamlessly with their event’s theme, from logos to color schemes, leaving a lasting impression on attendees.

Embrace Contactless Interactions: In today’s world, safety and hygiene take center stage. EventNook Kiosk 3 is equipped with cutting-edge technology to offer contactless registration and check-in capabilities. Attendees can simply scan QR codes from their smartphones, minimizing physical contact while ensuring a seamless check-in experience. The result? A safer event environment that instills confidence and peace of mind for all attendees.

Fortress of Security: The protection of attendee data is a top priority for us. EventNook Kiosk 3 incorporates advanced security features to safeguard sensitive information. Built with encryption and following industry-standard security protocols, organizers can rest assured that attendee data remains secure throughout the registration and check-in process. Focus on creating an exceptional event experience, knowing that data privacy is handled with utmost care.

Stay Updated on Attendance in Real Time: With our mobile-enabled feature, you can conveniently track the real-time attendance status wherever you are. This allows for seamless coordination and effective communication with your team, ensuring a streamlined event management experience.

Unlock Insights, Make Informed Decisions: Organizers thrive on data-driven decision-making, and EventNook Kiosk 3 delivers valuable insights in real time. With comprehensive analytics and reporting capabilities, organizers can extract valuable information about attendance patterns, check-in trends, and attendee preferences. With these insights, organizers can make informed decisions to enhance future events and maximize attendee satisfaction.

Seamless Integration, Effortless Management: EventNook Kiosk 3 seamlessly integrates with our comprehensive suite of event management tools. From event registration and ticketing to onsite operations and attendee engagement, our kiosk effortlessly syncs with other EventNook modules. This unified ecosystem simplifies event management, saving organizers time and effort while ensuring a seamless experience for organizers and attendees.

Conclusion: EventNook Kiosk 3 sets the stage for a new era of event management, where attendee satisfaction and seamless experiences take center stage. With its sleek design, contactless interactions, robust security features, real-time analytics, and seamless integration capabilities, EventNook Kiosk 3 empowers organizers to unlock the true potential of their events. Embrace the future of event management with EventNook Kiosk 3 and create extraordinary moments that leave a lasting impact on attendees. Elevate your events to new heights and reimagine what’s possible with EventNook Kiosk 3.

Planning the next flagship event or series of events?

If you’re looking for a seamless and stress-free solution for your next major event, we’re here to help! Don’t hesitate to reach out to us – at sales@eventnook.com and our event expert team will arrange a demo and a free consultation.

Learn more: https://overview.eventnook.com/

https://www.eventnook.sg/p/badgeprinting

Elevating SUTD’s Career Fair Experience: EventNook’s Impact on Engagement and Registration

Posted on by eventnooker

Deciding what you would like to do after graduation is one of the milestones for students and their parents, especially when considering their future career paths.

Career Fairs play an important role for students as they showcase some of the many opportunities that await them after graduation, allowing them to meet with potential employers and explore various career paths. It’s a day where they can showcase their skills and experience, network with professionals in their field of interest, and learn more about the potential companies and organizations they may want to work for in the future.

For many students, attending a career fair is an important step as it allows them to gather valuable information, gain insight into different industries, and possibly even secure an internship or job offer which is what SUTD is hoping to help their students achieve.

Seeing as how it was a career fair, it meant both interested companies and students were streaming in by the droves and what SUTD needed was a smooth and efficient process to reduce any waiting time and potential dissatisfaction by the participants. With EventNook, SUTD delivered a smooth event-attending experience to the participating companies and students looking for job opportunities while keeping a close eye on the overall turnout rate.

Requirements by SUTD included:

  1. Ensuring a fast and seamless check-in experience for attendees
  2. Communicating the display arrangement to all participating company representatives
  3. Instantly printing badges for attendees upon check-in.
  4. Managing different categories for the different participating companies

One of the challenges faced during the event was the turn-our rate, there had been more interested students than anticipated which led to queues forming; however, as the onsite registration and printing powered by EventNook made the process as quick as three seconds, the students were able to be registered and admitted into the fair without any delay.

Another service EventNook provides is onboarding assistance, such as product training to onsite training, meaning your team would be prepped and equipped to deal with the event registration process which ensures that even in the event of delays and hiccups, your team would be able to handle it.

About EventNook

EventNook is based in Singapore, and we are one of the leading event technology companies in Asia. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. We have empowered event organizers and planners to create a successful series of events.

If you are looking for an event technology and registration solution partner to organize your next major event, drop us a note. Our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

Streamlining Onsite Registration for WordCamp Asia with EventNook

Posted on by eventnook

WordCamp Asia is the first flagship WordCamp in Asia, joining other flagship WordCamps like WordCamp US, Europe, and Centroamérica. Bangkok was chosen as the first host city due to its central location in Asia, accessibility, attractive landmarks, delicious food, and friendly people. This case study showcases how EventNook’s end-to-end event management solution helped streamline the onsite registration process for WordCamp Asia.

Requirements by WordCamp Asia

With more than 1,500 attendees and a diverse range of activities at the conference, the WordCamp Asia team needs to deliver the registration on the event day smart, efficiently, and innovative. These included:

  1. Ensuring a fast and seamless check-in experience for attendees
  2. Communicating all of the attendees with event information
  3. Instantly printing badges for attendees upon check-in
  4. Managing different categories of guests, such as speakers, sponsors, and general attendees
  5. Real-time attendance tracking and monitoring
  6. Admission control for various tracks and activities, including Welcome Party and After Party events

EventNook’s Solution

EventNook provided a comprehensive solution to address WordCamp Asia’s registration challenges, streamlining the entire process and ensuring a smooth experience for all participants.

  1. Fast and Seamless Check-in with QR Scan: EventNook’s check-in system enabled attendees to quickly check in using a QR code sent to their email upon registration. This streamlined the check-in process and minimized wait times, allowing attendees to focus on the event’s activities.
  2. Instant Badge Printing: EventNook’s instant badge printing solution ensured that attendees received their badges as soon as they checked in. This eliminated the need for pre-printed badges and reduced waste while maintaining a professional appearance.
  3. Managing Different Categories of Guests: EventNook’s event management platform allowed WordCamp Asia to categorize guests into different groups, such as speakers, sponsors, and general attendees. This helped the event staff to provide personalized service and manage access to various event areas.
  4. Real-Time Attendance Tracking: EventNook’s real-time attendance tracking feature enabled WordCamp Asia organizers to monitor the number of attendees at any given time, ensuring that the event remained within capacity and complied with safety regulations.
  5. Admission Control for Different Tracks and Activities: EventNook’s admission control feature facilitated efficient management of access to various tracks and activities, including the Welcome Party and After Party events. This ensured that only authorized attendees could enter specific areas, creating a secure and organized event environment.

Check out the video below to learn how the guests can check in the event with no queue and fuss-free experience.

Conclusion

By partnering with EventNook, WordCamp Asia successfully managed a large-scale event with a diverse range of activities, while providing a seamless and efficient registration experience for all attendees. The combination of QR scanning, instant badge printing, real-time attendance tracking, and admission control allowed WordCamp Asia to deliver a memorable event that met the needs of its guests and organizers alike.

Feedback from the organizer – Jon @ HumanMade

[10:33 am, 22/02/2023] Jon Ang (HumanMade): Hello Joe! Your team went over and beyond! We are very happy with your services

About EventNook

EventNook is based in Singapore, and we are one of Asia’s leading event technology companies. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. We have empowered event organizers and planners to create a successful series of events.

If you are looking for an event technology and registration solution partner to organize your next major event, drop us a note. Our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

EventNook empowers Google For Indonesia 2022 with onsite registration management

Posted on by eventnook

Google for Indonesia is back in its seventh edition on 7th December 2022, and this year it is held as an in-person event and through online streaming. The event brought industry leaders, educators, and several ministers in Indonesia on how to innovate together and take advantage of the best technology from Google to support Indonesians everywhere through various programs and initiatives.

EventNook was tasked with helping to streamline the onsite registration process for more than 3,000 attendees. The event required onsite registration and badge printing for all attendees, which had the potential to create long lines and delays. EventNook Kiosk Smart check-in with QR Code, instant badge printing, and comprehensive onsite administration tools make the registration process fast, smooth, and seamless.

Watch a quick snapshot of an Onsite Registration Process

Challenges:

  • A fast, smooth, and well-organized registration process is critical for Google to reflect its top global brand image and the first impression for an entire event experience.
  • Onsite registration and badge printing for 3,000 attendees could be time-consuming and create long lines. All guests must be efficiently checked in within 45 to 60 minutes before the opening speech.
  • The registration process needed to be efficient and seamless to provide a positive experience for attendees
  • The event organizers needed a reliable and user-friendly system to manage onsite registration and badge printing.

Solution:

We supported our client WeAreMCI – MCI Group in implementing an onsite event registration and instant badge printing system. The system included tablets for attendees to self-register and print their badges on demand. The tablets were equipped with QR Scan to verify the guest and validate identity. Attendees simply scanned their tickets and ID, and their badges were printed immediately.

We provided the badge with a tear-resistant, stylish, and environmentally friendly badge. It saves the requirement of having a plastic badge holder and an extra 1 minute per guest for inserting the badge into the plastic holder.

Our eventnook team with the event team to take the lead on setting up the registration counters and coordinating with the event team for the event day registration flow and planning.

Results:

  • The onsite event registration and instant badge printing system was a success, with 95% of attendees completing the registration process in under 2 minutes without waiting time.
  • The system was user-friendly and efficient, with minimal delays or issues.
  • Attendees reported a positive experience with the registration process, with many noting the convenience and speed of the system.
  • The event organizers smoothly managed onsite registration and badge printing, with minimal staff required to assist attendees.

Conclusion:

By implementing an onsite event registration and instant badge printing system, the event was able to streamline the registration process and provide a smooth and seamless experience for attendees. The system was efficient and user-friendly and significantly improved the registration process.

About EventNook

EventNook is based in Singapore, and we are one of the leading event technology companies in Asia. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. We have empowered event organizers and planners to create a successful series of events.

If you are looking for an event technology and registration solution partner to organize your next major event, drop us a note. Our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

Best Practices for Protecting cUSTOMER DATA FOR Event Team

Posted on by eventnook

Your team security is as strong as your weakest link.

The security and safety of customer data will be of utmost importance for building a trusted relationship with your customer and audience.

An organization committed to the safety of its customer data starts with a simple good habit and regular check-ups. It must be an intentional discipline to achieve it, similar to customer satisfaction and high standard in the team.

The checklist that requires habit for an event team

#PracticeCompliance Requirement
1Use a strong password to access the company tools and services avoid using simple passwords such as password123100%
2Use a strong password to access the company tools and services. Avoid using simple passwords such as password123100%
3Never leave the computer or devices open ( without locking the screen) when you are away from your desk. This especially happens a lot with onsite at the event venue.100%
4Device Lost – if you lost the device that has access to the company data, immediately inform the company to lock the device, remove the key from the device, and change the Password immediately.100%
5Avoid Saving Passwords for sites that have sensitive customer data.100%
6Be Careful installing 3rd party plugins that track or steal your credential (such as username/password) and customer data. E.g., Gmail plugin, Chrome plugin, etc., especially the plugins that are not legitimate and collect data secretly.100%
7Regular Cleanup – safely remove the temporarily downloaded customer data (excel / CSV) in your local devices/laptop for technical and customer support. It’s usually downloaded to the Download folder / a drive on your devices100%
8Use 2FA Authentication wherever available100%
9Use a Secure and legitimate VPN service. If you need to use the VPN, be careful using some free VPN services that may collect your data.100%
10Avoid sending or transferring the customer data via Chat services such as WhatsApp / Telegram, etc.For the data transfer for work purposes, strictly use the company email provided by the companyAvoid using the personal email for all company matters100%
11Avoid sending the excel sheet without password protection (For data such as the customer’s registration data that requires PDPA compliance and avoid breaching)100%
12Avoid sending the customer data to a non-authorized person from the customer team and without verification. When the data is sent, the company email must be used to transfer the data.100%
13Avoid sharing the username and Password when you need to share the username and password login access. Instead, send the username and Password in a separate communication.100%
14Keep up-to-date software updates for your devices with the latest security update and patches100%

Work Collaboration and Document

#PracticeCompliance Requirement
1Use Google Drive for all work documents.
When the file is shared, try not to share it as public unless it has no important data. Share it to only people who are involved. 		100%
2If the cloud PC is provided for work, all work must be done in the cloud PC.100%
3If the mobile device is provided for work, all work activities and apps such as Gmail, Chat, etc must be done on the company device. 
If you have to use personal device, ask approval from the company for accessing the company works from your personal devices.		100%

Onsite Event Support – Best Practices

#PracticeCompliance Requirement
1the items above – 100%
2Shred the paper that has all personal data information such as guest list after the event is over100%
3Log out from all websites, apps, and tools after the event.

The rental laptop and mobile devices must clear all the cache in the browser and log out of all the event apps and administrative websites properly.		100%
4Change the Password – if you have given your Password to external temp staff/event team members100%
5Never give your admin password that has access to all other customer data for support to external temp staff100%
6Suppose you signed an NDA confidentiality agreement with the customer. In that case, you must get the temp staff or external contractors to sign the NDA for event support or brief them on the requirement of data confidentiality.100%

About EventNook

EventNook is based in Singapore, and we are one of the leading event technology companies in Asia. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. We have empowered event organizers and planners to create a successful series of events.

If you are looking for an innovative event platform to organize your school activities, drop us a note, and our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

How school open house events are using EventNook registration platform to increase attendance

Posted on by eventnookteam

Choosing the right school is often seen as a major milestone for students and their parents. Asides from the academic achievements, many students are placing more emphasis on how the schools can aid and guide them in their holistic development. 

Open houses play an important role for the schools to attract and recruit a new batch of students every year. It is often seen as the first impression of the school to impress and welcome aspiring students. The students, with their parents, can get to understand more about the programs and experience the schools offer through opportunities to meet with the senior students and teachers before making their decisions.

EventNook is proud to have empowered several local and international schools based in Singapore by digitalizing the registration and check-in processes for the open houses and various activities. 

With various activities such as guided tours, the Principal’s address, and sharing sessions by the faculty, there is a need to ensure that the crowd control is being well managed. We have received numerous feedback that managing the registration and crowd manually proved to be very time-consuming and taxing. With space limitations as one of the major constraints, most schools face the same problems when receiving a high registration rate from aspiring students and their parents.

As the world and technologies have evolved, manual registration, like in the old day, is not acceptable anymore. Schools have to do engagement and promotion of the upcoming activities on social media channels timely.

As the world evolves, technologies become readily available to help ease the slow, manual processes of the good old days. Digitalization and engaging the students through social media channels become inevitable for most schools.

The ease of the registration process and the timeliness of marketing with email reminders play a critical role in a successful turnout rate, even for schools that do not have any problems with garnering the interest of students. When the registration process is too deemed to be too troublesome, it will have an increased frustration which will have a huge impact on the registration and turnout rate.

Registration by timeslot and capacity control example

EventNook has helped several schools and their administration teams run their events efficiently and effectively. With innovative ways of managing the event registration process, engagements have increased significantly, and the team can focus more on creating a better experience for the students. 

The school team can easily manage the entire event with a simple and user-friendly administrative portal. 

EventNook’s simple and powerful event registration management platform

With EventNook, schools can professionally create and manage their open house event in minutes and create and launch Event Websites, Ticket Sales, and Registration in minutes. Here are some of our main features that can be utilized in managing your Open House event:

  1. Launch event site in minutes
  2. The automated end-to-end registration process
  3. Managing booking and timeslot with capacity control
  4. Automated emails, such as Confirmation emails, Reminder Emails, etc.
  5. Monitor attendance status in real-time
  6. Smart Check-in with QR Scan and onsite registration process

Here is how EventNook check-in manages guest registration at the event

We also provide onboarding assistance, such as product training to onsite training, so you are in good hands to run a big school event. EventNook has cooperated with a number of schools in order to manage their open house event greatly. We are glad that the schools trust our services. We look forward to participating in more educational communities for years to come.

EventNook is based in Singapore, and we are one of the leading event technology companies in Asia. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. We have empowered event organizers and planners to create a truly successful series of events.

If you are looking for an innovative event platform to organize your school activities, drop us a note, and our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

[Case Study] How EventNook Empowers Corporate Conferences with Seamless and No Queue VIP Registration Experience

Posted on by eventnookteam

Cities of the Future is an annual event hosted by IMG that discusses innovative solutions and technologies to build the connected city of the future in the ASEAN cities. This event is taking place at Hilton Orchard on Wednesday, 2 March 2022. 

This gathering of civic, corporate, and startup leaders, all of whom are involved in driving the growth, planning, and development of ASEAN cities, looked at city development strategies as well as the deployment of new solutions and technology to create the connected city of the future. A full day of case studies, panels, keynotes, roundtables, pitching, and workshops was held for delegates.

For two years in a row (2021 and 2022) EventNook has helped them in succeeding the event. We provided the smart and seamless check-in with a badge printing solution for this event to streamline the onsite registration process but still stick to the safe management measures (SMM) provided by Singapore Tourism Board (STB) and directly worked with the event organiser.

In this event, we provided several services as mentioned below:

Onsite Mobile Kiosk Check-in with QR Code

To minimize the touchpoints on the event site, QR Code check-in is really helpful. The delegates only need to show their QR Code to the screen of a gadget that is connected to the badge printer and they will be seamlessly checked-in in 3 seconds. 

Zone and Table Number 

Due to the Covid-19 cases in Singapore, the Safety Management Measure allowed conducting events with zoning requirements to prevent more spread of the virus. As for the MICE events, the guests are generally provided with the designated sear. The organizer can easily send out each guest’s zone and table number through email with one click. The email can be personalized. This detailed information on zone and table numbers will help the guests to proceed to their seats in a well-organized process.

Personalized Email Template

For events, an email blast is needed to inform the delegates about important details related to the event. It could be a Confirmation Email, Pending Email, Cancellation Email, or any other kind of information that can be sent through email. With our feature, event managers can personalize the content of the email depending on what is needed, consisting of the Zone and Table Number. No need to send each zone and number one by one but it can be easily done with one click. 

Instant Badge Printing

We provided Instant Badge Printing with environmentally friendly badge paper and don’t require additional plastic badge holders. Besides saving the earth from plastic waste, it also saves more waiting time for inserting the badge inside the holder. 

Equipment Rental and Setup

To access the onsite check-in and badge printing, the organizer will need the equipment, such as an iPad and badge printer. Some organizers might not have their own iPad and badge printer so we give them a solution by renting our products and being set up by our team. It will ease the process since the organizer doesn’t need another vendor to provide the equipment. 

The organizer can also monitor the attendance in real-time to see the guest registration status,  how many guests, VIPs, speakers, and delegates have arrived, and how many haven’t to do coordination with the other team members. It can be monitored through EventNook Kiosk App or the website. 

EventNook is proud to take part in a success story of another successful corporate conference that discussed innovative solutions and technologies to build the connected city of the future in the ASEAN cities.

Make your event fast and seamless with a smart event delegate experience. Contact us at hello@eventnook.com for more information and free consultation.

About EventNook

EventNook is based in Singapore and we are one of the leading event technology companies in Asia. Our mission is to continue to build a scalable event management platform by simplifying and, in many ways, redefining the old event management process. We take into account every event we have assisted in managing, and using this insight, we have optimized our use of the latest innovations in cloud and mobile technologies. In doing so, we have empowered event organizers and planners to create a truly successful series of events.

If you are looking for an innovative event platform to organize your next corporate events or conferences, drop us a note and our event success team will be glad to assist your school events successfully. Learning more about EventNook – https://www.eventnook.sg

[Case Study] How EventNook helped the Shipyard Naming Ceremony with fast and seamless registration management

Posted on by eventnookteam
Shipyard Naming Ceremony Event in Singapore

In December 2021, EventNook has helped Sembcorp Marine with its event registration management system for the Shipyard Naming Ceremony event of the Regional Production Facility (RPF) for Shell Offshore Inc which was successfully completed and ready to commission. It’s named Vito [Learn more].

Sembcorp has decided to do the in-person physical event with special guests who are the engineers, staff, and VIP guests who have contributed to this significant project. The event planner got only less than 10 days to make it happen as it was the last-minute approval to host the physical event. The event team has to make it happen very quickly and efficiently to manage the event invitation, registration (RSVP), and onsite guest management with safe management measures (SMM).

Here is how guests check-in with EventNook Check-in Kiosk and instant badge printing.

Onsite Guest Check-in and Badge Printing on Shipyard Naming Ceremony

The EventNook helped the organizer with the following services to streamline the event management and manage efficiently in a timely manner when the lead time is very short.

  • RSVP with Zone Assignment (Up to 50 guests per zone)
  • Automated Event Reminder Email Blast
  • Equipment Rental and Onsite Registration Supervision

With a simple and easy-to-setup EventNook Registration Platform, the organizer can easily set up the online event registration site in 30 minutes without product training and he sent out invitations to all guests to simply RSVP online immediately. As the online registration site is mobile-friendly, the guests can easily RSVP in less than 2 minutes on the go via their mobile.

Once the guests complete the registration, the confirmation email will be immediately sent to their registered email along with the QR Code that later will be used for the Touchless Smart QR Code Check-in.

EventNook provided Equipment Rental and Fuss-free Onsite Setup for the event. It’s very important for the organizer not to have a long queue and long waiting time at the registration counter with a minimum touchpoint in this COVID-19 Pandemic. With EventNook’s fast and touchless QR check-in process, the guests can check-in and collect their badge in 3 seconds. The attendees checked into four different zones and when they arrived by shuttle buses with 40 attendees in a time, it only took around 3-5 minutes for them to check in.

Since our onsite check-in platform provides a real-time attendance dashboard, the organizer can coordinate efficiently with Emcee and its team to kick start the ceremony.

The organizer is delighted with the fast, smooth, and innovative registration process as it gave a great experience to their guests attending the naming ceremony on the auspicious day of the shipyard.

We are happy that the event runs smoothly and are delighted to have a contribution to this event. Are you planning an event that requires a fast and seamless event registration service? Do not hesitate to contact us at hello@eventnook.com and we will be glad to provide a free consultation.

ABOUT EVENTNOOK

EventNook is based in sunny Singapore and we have empowered events from 21 countries and counting. We have been supporting a range of events from various organizations – small non-profit organizations to top brands such as Google, IBM, EY, Deloitte, etc.

If you are planning to organize events and looking for the right event registration management solution, please contact us [EventNook – Contact Us] for a free trial and consultation.

EventNook is empowering Physical events and activities with its new Online Booking Feature

Posted on by eventnook
EventNook Event Booking Site – Art Exhibition Demo

We are excited to share that EventNook has launched Online Booking Feature as part of its online event registration and ticketing platform to support physical events and activities that are coming back with the reopening of borders, travelling and physical activities.

As the countries and communities are learning to stay with the new normal COVID-19 endemic, organising physical events and activities are quite possible to run safely yet fun with digital tools and platforms.

The physical events are slowly coming back and some events will require managing the crowd capacity if a venue has a limit on the number of guests.

Booking Feature with visit date and time slot

Quick Overview of Booking Feature

We would like to go through the key essential online booking features that are offered by the EventNook platform.

Visit Date and Timeslots Setting

The events can be enabled with available dates and timeslots or sessions to accept the limited number of attendees or visitors per session. For example, if a venue for an art exhibition can accept a maximum of 50 guests per 1-hour session and 8 sessions a day, the booking site can be set up with 8 sessions and capacity.

Ticket Type

If the event requires to accept booking by different ticket types or categories such as Ticket for Adult, Child or Student, it can be easily set up with free or paid ticket type as in the picture below.

Custom Questions in the Booking Form

The event can also collect the custom questions in the booking form such as Name, Email, Mobile, etc. depending on what organisers require to know from the audience and terms and conditions of the event.

EventNook Online Booking Form with Personal Details and custom questions

Online Payment

For paid ticketed events, there are multiple online payment options available such as PayPal, Major cards such as Visa, Master, Amex, and Wallet Pay such as Apple Pay, Google Pay, Alipay and Grab Pay.

Online Payment for Ticketing

QR Code e-Ticket

The EventNook booking platform will issue the QR code e-ticket immediately upon the booking is successful and the guests will receive the QR code e-ticket via confirmation email. The e-ticket QR code can be presented from their mobile for check-in and admission at the event door.

Admission Control / Check-in App

EventNook Kiosk smart check-in (EventNook check-in) allows the organizers to easily scan the QR code for admission control and verify the ticket issued to the buyers in a second. EventNook smart check-in also can be used for printing a badge or a physical ticket on the spot upon check-in.

EventNook SMART Check-in and Badge Printing
EventNook Event Smart Check-in app and Instant Badge Printing or Ticketing

Event Microsite

Last but not the least, EventNook booking tools come with an event micro-website that will be a main event landing page to publish event details and the site can be shared across multiple online channels for promotion and invitation for booking the event.

EventNook Event Booking Platform

EventNook booking tool can be used for selling tickets online and accepting booking for various types of activities or shows such as Festival, Events, Science Museum, Indoor sport activities, art exhibition, Road show events for product launch, pop-up stores, more.

If you are looking for a simple and comprehensive online booking tools for your upcoming physical events or activities, reach out to EventNook to find out more about and a free consultation. [Contact Us]

ABOUT EVENTNOOK

EventNook is based in sunny Singapore and we have empowered events from 21 countries and counting. We have been supporting a range of events from various organizations – small non-profit organisations to top brands such as Google, IBM, EY, Deloitte, etc.

If you are planning to organize events and looking for the right event registration management solution, please contact us [EventNook – Contact Us] for a free trial and consultation.

How do you run the successful fundraising Walk or Run for a cause during the pandemic

Posted on by eventnook

If you can’t bring everyone together at a single place to run for a cause, you can bring everyone from anywhere to join any time.

We have been helping out the fundraising activities such as Virtual Run and Walk for charity causes during the COVID-19 pandemic. In fact, the virtual run had started prior to the pandemic but it has become the trend (or rather the only choice) during the pandemic. It will definitely continue beyond the COVID-19 pandemic.

There are some pro factors with the virtual runs. First off, the participants can run at their own flexible timing at their preferred places. Secondly, the participants can be from anywhere across the border and anyone from anywhere can participate for a cause they want to support. Thirdly, it doesn’t have major logistics issues in terms of requiring a large public space, emergency medical team, applying the permit to allow the road blocking, etc. during the race. More importantly, anyone or a small team can initiate it for a greater cause that can have an impact as big as a large scale physical event!

Of course, there are also a lot of great points with the physical run and the great experience and inspiration we can get from the physical events cannot be replaced.

silhouette of person standing near trees
Running in the country side (credit: unsplash)

So, how do you kick start the virtual run? And what tools do you need to run the event?

We would like to share how you can successfully run a virtual run or walk from the experience we have learned from helping our organizers.

We will be sharing the following 6 steps that are essentials.

  1. Start with the goal
  2. An Engaging Event Title, Tagline and #Hashtag
  3. Poster Design
  4. Recognition
  5. Event Website and Registration
  6. Payment Collection

1. Start with the Goal

Start with the goal – what is the objective? Is it for fundraising? Or raising awareness for a cause?

The clarity of the goal gives your team to create an effective marketing campaign and strategy to reach out to the demographic of the participants who will be interested to join your cause.

Here is an example of the goal from one of our clients – Kidney Dialysis Foundation, Singapore which has run the well engaged Virtual Walk successfully.

‘Got To Walk’ is a virtual walkathon that was first initiated in 2020, with the aim of creating awareness for the importance of kidney health, and to raise funds to sustain KDF’s efforts to provide subsidised dialysis for the poor. The event saw more than 1,200 sign-ups and raised a total of $100,000 over a span of two weeks.

2. Have an Engaging Title, Tagline, #HashTag

An engaging title, tagline and design really matters to attract the people to sign up and motivate them to join your cause for a purpose!

We are the #HashTag social media generation and it’s where everyone’s eyeballs are.

3. Poster Design

You can easily create a great poster design by using the simple and easy tools like

If you require some images to be used in the design, you can also get the loyalty free images from online website like unsplash. [To know more about searching free images, read here]

4. Recognition

Recognition for participant is super important. For a lot of people, it may be the first-time participation in the run or walk event. They would definitely like to collect something for memories of good deed.

Everyone likes to be proud of completing the run. You can consider a couple of things below for the recognition of their participation in your cause.

  1. Finisher medal
  2. Finisher Teeshirt
  3. Certificate or e-Certificate [EventNook registration platform can help you to design the personalized e-certificate and sending e-certificate to all participants via mass email]
Finisher - 42/52 | Medals awaiting to be handed out to finis… | Flickr
Sample of medal
Philadelphia Marathon Finisher Certificate | Rahim Rahman | Flickr
Sample of e-certificate

5. Event Website and Registration

The online registration will be a critical component to manage the participants with series of activities throughout the event during pre-event, on the event days and post-event.

And it’s also the easiest task as there are comprehensive online event registration software like us – EventNook that can provide you to easily create the event registration and website within minutes if you already have the event information ready to publish.

For registration form, you will need to consider a few things below:

  1. What details of the participant do you require to collect? Name, Email, etc?
  2. Do you need to collect the shipping address? – Yes, if you are sending a Finisher Medal to the participants who completed the run.
  3. Do you need to collect additional information for event planning such as How do they know about your event?

6. Payment Collection

If you need to collect payment for accepting donation or participation fee, EventNook online event registration platform has integrated online payment which you can easily plugin. EventNook payment integration with major payment gateways such as Stripe and PayPal offers a variety of payment options such as Visa, Master, Amex, JCB, Apple Pay, Google Pay, Grab Pay, AliPay, etc. The payment will directly proceed to your payment gateway account in real-time.

If you are planning to host a virtual or physical run, our EventNook team will be happy to share more on how to make your event registration management seamless for the whole end-to-end process and provide a free consultation to kick start your event registration.

Just drop us an email to hello@eventnook.com.

about eventnook

EventNook is based in sunny Singapore and we have empowered events from 21 countries and counting. We have been supporting a range of events from various organizations – small non-profit organisations to top brands such as Google, IBM, EY, Deloitte, etc.

If you are planning to organize events and looking for the right event registration management solution, please contact us [EventNook – Contact Us] for a free trial and consultation.