How Bulk Attendees Upload Registration ease guests registration

Here at EventNook, we understand that event registration is a large unspoken component of any successful event. Furthermore, each event requires its own registration process, not all processes are exactly the same. EventNook’s Bulk Attendees Upload feature caters to specific events and their requirements – most suitable for organisers who are looking to import their guests list in bulk for the event day guests registration and attendance tracking. This feature allows you to upload your guest list onto our system and to base the onsite check-in on this uploaded list. This way, the check-in for the event can be automated via the scanning of guests’ QR codes. Here are some scenarios in which bulk uploading would benefit the organiser.

Scenario 1: In-House Registration System or 3rd Party Registration System Already Exists

In this increasingly digital time, registration is moving from handing in physical forms to indicating availability through online or mobile URL links. Collating incoming registrations has been made easier and more efficient; reporting and event planning too, as a result. As such, more companies and organisation have invested in their own in-house registration systems that facilitate the process. These systems successfully alleviate the ineffectiveness of manual registrations, however, most lack actual event day capabilities. 

Scenario 2: VIP or Special Guests

If your event has an exclusive VIP guest list filled with high profile individuals, those guests may not go through a normal pre-registration online form by themselves and your team would need to register for them instead. This would prevent organisers from choosing a fully online system to collect and collate their RSVPs. While this would be manageable for smaller events like 10 to 20 pax, however, events catering for more than 100 VIP guests may take a long time and are likely to be error prone as your team will have to register the guests one by one. Our bulk registration feature would definitely save the hassle of this and save significant time to register with a single bulk upload in a few clicks.

Scenario 3: Confirmed/Ready-To-Go Guest List 

Some events have a fixed guest list that are unlikely to be changed – these events are usually recurring events that happen on an annual basis. In these cases, collecting RSVPs would be an unnecessary additional step. To add an additional step could result in unsatisfied VIPs or a misrepresentation of the actual attendance as guests are not used to the process. Such events benefit greatly from using an internal guest list and sending out confirmations to everyone on that list.

Once you have most of your guest list and information collated, you can begin the process of bulk uploading for your event. 

You can learn in just 2 minutes – quick video of how bulk registration upload works

The following steps are the details of step you may like to read further if you require a step by step process of creating an event registration form to bulk registration process

Step 1: Create an event, focusing on the ticket types and registration form set up 

Ticket types – so you can upload based on different categories, if any 

Registration Form – so the columns in the excel sheet can be matched accurately 

Step 2: Customise your confirmation email

Step 3: Save your excel sheet in .csv (UTF-8) format to retain all details collected

Step 4: Upload the file into the bulk upload feature

Step 5: Choose the ticket type you would like to upload for 

Step 6: Match the fields of the excel sheet to the registration form fields

Step 7: Process the registrations so that they are captured in the system 

Step 8: Send out the Confirmation Email to all newly registered (Optional)

If you have any questions with our product or how eventnook can help your next event, please feel free to drop us an email to hello@eventnook.com.

Easily Manage Multi-Session Events on a Single Platform!

Managing multi-session conferences and events doesn’t have to be difficult or expensive if you use EventNook Pro’s new multi-session check-in feature! Our app allows you to track multi-session attendance in real-time, providing you with the data you need to help you understand how your event is running.

Once you select “Session Check-In”, simply select from one of the sessions you want to check your guests in.
Then, you can check guests in through one of two simple ways!You can check them in by scanning the QR code on their ticket…

or check them in manually by finding their name using the search box!

You can now download our free app available on the iTunes App store.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making it one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Customize Questions for Specific Attendees

When you first created your event, you were able to customize and add registration form fields to collect your customers’ information. But what if you don’t need to gather information from all of your customers?

We strive to make your event management process as simple as possible, so we created a feature that allows you to show/hide form fields for different groups of attendees (so that you can acquire information only from the people you need)!

Examples of How You Can Use This Feature

  • Member / NonmemberWhen you’re holding an event where your attendees will consist of members and non-members, you might feel that you only want to collect information from nonmembers since you already have information about your members (and do not want to store duplicate information). In the example above, you can see that members have fewer form fields to fill out to register for the event, while nonmembers have to include their job position, the company they are working for, and where they learned about the event. This allows you to collect valuable information from new guests while also indicating to your members that you value their time by not requiring them to fill out information that they have already done before.
  • Local / International AttendeesWhen you’re holding an event for local and international attendees, you might want to collect some information from only your international attendees, such as their flight details, so that you can accommodate them. This feature allows you to customize not only the questions you want to ask your attendees but also which attendees you want to ask the question to.

To learn how to show/hide ticket form fields, please visit our help page.

If you still have questions on how to utilize this feature, feel free to reach out to us. Our team will be glad to help you!

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. We are based in sunny Singapore.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Design a Great Event Page with a Custom Header

For those of you who want personalization for your event page beyond what our website theme selection offers, our custom header feature can help you achieve just this!

With website theme selection, the details of your event title, date, and location will be shown below the banner image, whether or not your banner already contains that information. But what if you want to display a different text or set a different style of text for your caption below your image?
As you can see from the event page above, the custom header feature can help you avoid repeating the same information and allows you to freely utilize the space to briefly explain your event or add any other information you want your guests to notice! Or if you want to simply change the alignment or color of your text, you can utilize this feature too!

Custom Header Features

  1. Change text. 
  2. Personalize font style, font size, and color.
  3. Change alignment.
  4. Add a bullet list.
  5. Insert a link.

To learn about how to set a custom header, please visit our help page.

This feature is currently only available for those who have subscribed to the premium plan. To learn more about your plan features, feel free to drop us an email. For more information or questions regarding using this feature, please reach out to us! Our team will be happy to assist you.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Setting Access Codes for Your Event Tickets

Have guests with VIP status? Or need to hide some tickets from the general public? We just released an update that allows you to select from 3 password protection options to only allow guests with a special password or invitation code access to certain tickets! Scroll below to learn more about which option is most suitable for your event needs!

Password Protection Options

  1. Default (No Password / No Invitation Code)If you are planning a simple, public event that requires no exclusivity in admission tickets, this option is sufficient for your event needs! This option allows guests to publicly access your ticket information and to freely register for all ticket types you offer for your event.
  2. Event Registration with a Password
    For those of you who are planning to host private events, this option is tailored just to your needs! Any guest who plans on registering for the event needs to have an invitation code generated by you. When anyone tries to register for the event, they will be redirected to a page that asks for an invitation code before they can even access the ticket information page. Thus, no one will be able to see your ticket types or prices without an invitation code. This will prevent any uninvited guests or strangers who stumble upon your event page and register for misleading reasons.
  3. Event Registration with Invite Codes for Selected TicketsThis option allows you to set different invitation codes for various ticket types instead of generating one general invitation code for all guests. Thus, only a VIP can purchase a VIP ticket, only a student can purchase a student ticket, and so on. Unlike ‘Event Registration with a Password,’ this option is more suitable for hosting public events but if you plan to have different types of attendees.
    The invitation code verification box will only pop up when guests select a ticket type that requires an invitation code. So anyone will have access to your ticket information page, it simply prevents anyone from registering for a ticket that they are not entitled access to.

To learn how to set access codes for your event tickets, please visit our help page

If you still have questions on how to utilize this feature, feel free to reach out to us. Our team will be glad to help you! 

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. We are based in sunny Singapore.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Customize Your Event Page With Website Theme Selection

Want to add a little zest to your event page?  Now you can select from 3 stunning website themes to tailor your event page and attract more attendees!

 

Default

The default theme lays out all the details of your event in a comprehensive and compact design. Details of the event are displayed in a two-column layout, and visitors to the event page are able to attain most or all of the event details at a single glance. When registering for the event, visitors will be redirected to the ticket information page.

Creative

With the creative theme, your event name, date, location  and registration button are displayed within the header. This keeps your event page crisp and tidy, suitable for those of you who do not have event details in your header picture. This also encourages visitors to register for your event, since it is the first thing they see when they visit your event page! Details of the event are displayed in a one-column layout, and visitors are able to view ticket information and register for the event on the page itself.

Inspire

If you can’t decide between the default theme and creative theme, the inspire theme is a hybrid of the two! It is similar to the default theme in terms of header layout, but visitors are able to view ticket information and register for the event on the page itself, just like the creative theme. The ticket information falls right below the header in a wide one-column layout, while other event details are separated into a tidy two-column layout.

To learn how to set a website theme, please visit our help page.

This feature is currently only available for those who have subscribed to professional plans and above. To learn more about your plan features, please feel free to drop us an email.

About EventNook:

EventNook is an online event registration & ticketing platform where organizers can set up and customize their very own event page. Through it, organizers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organizers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making it one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

Maximize Sales Through Ticket Tier Pricing (ex: Early Bird Rate)

Do you know that EventNook’s ticket tier pricing feature allows organizers to set multiple ticket types?  

Wouldn’t you want your guests to purchase their tickets early rather than last-minute? What better way to encourage guests to attend your event than by offering them a special discount for purchasing their tickets early?

Setting “ticket tier pricing” benefits you as an organizer because it encourages potential attendees to immediately act and purchase tickets upon knowing about the event. This reduces the risk that they will forget about the event when they decide to purchase tickets at a later date.

Utilize this feature now to maximize your event management process and encourage more sales!

To learn how to set ticket tier pricing, visit our help page.

If you need any further assistance or clarification on using this feature, please don’t hesitate to contact us!

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/