Category: Product Update

Here at EventNook, we understand that event registration is a large unspoken component of any successful event. Furthermore, each event requires its own registration process, not all processes are exactly the same. EventNook’s Bulk Attendees Upload feature caters to specific events and their requirements – most suitable for organisers who are looking to import their guests list in bulk for the event day guests registration and attendance tracking. This feature allows you to upload your guest list onto our system and to base the onsite check-in on this uploaded list. This way, the check-in for the event can be automated via the scanning of guests’ QR codes. Here are some scenarios in which bulk uploading would benefit the organiser.

Scenario 1: In-House Registration System or 3rd Party Registration System Already Exists

In this increasingly digital time, registration is moving from handing in physical forms to indicating availability through online or mobile URL links. Collating incoming registrations has been made easier and more efficient; reporting and event planning too, as a result. As such, more companies and organisation have invested in their own in-house registration systems that facilitate the process. These systems successfully alleviate the ineffectiveness of manual registrations, however, most lack actual event day capabilities. 

Scenario 2: VIP or Special Guests

If your event has an exclusive VIP guest list filled with high profile individuals, those guests may not go through a normal pre-registration online form by themselves and your team would need to register for them instead. This would prevent organisers from choosing a fully online system to collect and collate their RSVPs. While this would be manageable for smaller events like 10 to 20 pax, however, events catering for more than 100 VIP guests may take a long time and are likely to be error prone as your team will have to register the guests one by one. Our bulk registration feature would definitely save the hassle of this and save significant time to register with a single bulk upload in a few clicks.

Scenario 3: Confirmed/Ready-To-Go Guest List 

Some events have a fixed guest list that are unlikely to be changed – these events are usually recurring events that happen on an annual basis. In these cases, collecting RSVPs would be an unnecessary additional step. To add an additional step could result in unsatisfied VIPs or a misrepresentation of the actual attendance as guests are not used to the process. Such events benefit greatly from using an internal guest list and sending out confirmations to everyone on that list.

Once you have most of your guest list and information collated, you can begin the process of bulk uploading for your event. 

You can learn in just 2 minutes – quick video of how bulk registration upload works

The following steps are the details of step you may like to read further if you require a step by step process of creating an event registration form to bulk registration process

Step 1: Create an event, focusing on the ticket types and registration form set up 

Ticket types – so you can upload based on different categories, if any 

Registration Form – so the columns in the excel sheet can be matched accurately 

Step 2: Customise your confirmation email

Step 3: Save your excel sheet in .csv (UTF-8) format to retain all details collected

Step 4: Upload the file into the bulk upload feature

Step 5: Choose the ticket type you would like to upload for 

Step 6: Match the fields of the excel sheet to the registration form fields

Step 7: Process the registrations so that they are captured in the system 

Step 8: Send out the Confirmation Email to all newly registered (Optional)

If you have any questions with our product or how eventnook can help your next event, please feel free to drop us an email to hello@eventnook.com.