What’s QR Code?

Scan this QR code for URL information

QR Code (abbreviated from Quick Response Code) is quite similar to a barcode which contains machine-readable data (alpha numeric A123456 like ID or characters). Unlike a regular barcode, QR Code is two dimensional, i.e. it contains information both in vertical and horizontal directions (black dotted within square shape) therefore, it can contain a lot more information.

The limitation of barcode is that it can contact only simple and short length of limited characters like 10 digits such as Product ID (For example, A0001). Since QR code is two dimensional, it can contains up to 4290 alphanumeric characters. Because of this capability, it opens up for various use cases creatively in our daily life and replacing barcode.

That’s why we can use QR code for sharing information such as Website URL in product brochure or promotional flyers, Person’s e-Business card in QR code, etc. by interacting with our mobile phone camera ability to scan QR Code.

Nowadays, most events use QR Code for various reasons.

  • QR Code as an e-Ticketing sent via email or SMS which save time for collection of physical tickets when people purchase tickets online for events and activities. The organizers can easily scan QR Code with an event app like EventNook Kiosk Check-in to control admission and onsite registration. See the sample video below.
Smart check-in with QR Code
  • QR code to drive ticket sales and registration – The event website can be shared as QR Code in promotional flyers and road show promotion to allow people easily scan QR code and visit the event website to purchase tickets
  • Share the event information such as speakers, agenda, map, etc. via QR code
  • Print QR Code in name badge to share e-business card in the event. See the sample picture below.
Conference Name Badge with QR Code

About EventNook

Event Management Software company based in Singapore which allows event planners and event organizers to manage events registration and ticketing operation smoothly and efficiently. With our easy to use event platform, users can set up professional looking event website, registration form and online payments with a few clicks and launch online registration and ticket sales immediately.

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20 countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring. 

History Making: Singapore’s First MDRT Day 2018

EventNook Checks-In Over 1,000 Guests in Under an Hour at the Million Dollar Round Table (MDRT) Day 2018 with Fast and Seamless Onsite Badge Printing.

EventNook is honoured to have been a part of Singapore’s first MDRT Day on the 28th of August 2018. The prestigious event was held at the Singapore Expo Hall, ushering in over 1,500 guests. With distinguished speakers such as Dr Mary Chen, Jim Pittman and Eric Feng, guests were invited for a full day event learn from and share their experiences with fellow finance professionals. The EventNook Team is proud to have supported MDRT Day 2018 and we have also learned invaluable lessons from our experience serving a reputable client in a big scale event. 

Our goal for this project was to enable the streamlining of registration for both the online and onsite experience. Attendees were redirected to EventNook’s platform from the main event site through an embedded ticket widget. After making their payment online, they received their unique QR code which would then be their entry ticket during the event. We aimed to create a seamless check-in experience for the guests, minimizing queuing times and increasing efficiency through fast and easy check-in. 

On the 28th of August, our customer success team headed to the Singapore Expo Hall for the set-up of the equipment and prepared to receive the guests. To handle the volume of guests for the event, 12 check-in counters were set up. Each printer was paired with 2 iPads to allow for greater efficiency. Registration began at 7.30am and over the next hour, over 1,500 guests arrived and checked-in. With their QR codes ready before approaching the counters, scanning was done quickly and efficiently. Their name badges were printed on demand and placed in their plastic holders before being passed off together with an event goody bag. 

Here is how we check in over 1,000 people in within 45 minutes and average check-in and badge printing takes 2 seconds.

We would like to congratulate the organisers of MDRT Day 2018 for the success of their first event in Singapore. We appreciate the opportunity given to work alongside all of you and to deliver a smooth and easy registration process for an event of this scale.  

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20 countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.   

Success Story of EmTechAsia Conference Registration

credit source: EmTechAsia Facebook

EventNook helmed an end to end conference registration management and guest check-in process for the major technology conference EmTechAsia 2019 on 22-23 Jan 2019 at Marina Bay Sands which saw the Marina Bay Sands Expo and Convention Centre. The two-day conference was attended by over 700 industry professionals from 30 countries. The event showcased a curated list of 50 of the world’s most influential leaders and innovators who discussed how emerging technologies will influence industries related to artificial intelligence, robotics, sustainability, blockchain, bioengineering, social media, education, virtual reality, and 3D printing. (Ref. http://emtechasia.strikingly.com/blog/emtech-asia-delves-into-the-impact-of-technology-on-life-and-the-world-around-us)

Requirements and Challenges from Conference Management Team

  • Require a very simple and easy registration process for delegates to register the conference
  • Managing registration for different types of delegates such as Delegates, VIP, Sponsors, Speakers, Exhibitors, Local and International Guests
  • A hassle-free online payment and automated invoicing for collecting conference registration fee for different type of delegates
  • An efficient way to automate registration confirmation and communication for event details
  • A seamless and real-time onsite registration process
  • A fuss-free onsite badge printing
  • An app for exhibitors to capture sales leads and business contacts of delegates (Lead Retrieval App)

EventNook provided an innovative event management solutions with our online and mobile-based event technology to manage conferene delegate pre-registration and event day onsite guests management. Our system allows for real-time attendance tracking as well as the synchronisation of attendance information between devices.

Services provided:

Benefits

  • Very simple process for guests to register the conference and make payment which increases registration and ticket sales
  • Great experience for guests – average waiting time – less than 1 minutes even in peak hours
  • No mess for finding badges and registered guests. Guests can check-in with smile and it creates great impression together with high profile conference
  • Team can manage the major conference with small team and high productivity

EmTechAsia team also adopted the environmental friendly badge printing which doesn’t require extra plastic (PVC) badge holders. The badge is designed with perforated art-card and a hole for lanyard clip to avoid having traditional plastic badge holder.

Environmental Friendly Badge (Sample)

Eventnook congratulates the organising team from EmTechAsia Conference on the resounding success of the event. It surely has left a mark on the technology innovation in Singapore and Asia.

Onsite Registration and Badge Printing
credit source: EmTechAsia Facebook

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.   

Streamlining Registration Process for FIRST Industry Workshop 2018

A few days back, EventNook has supported the FIRST (Fostering Industrial Research Success Together) Industry Workshop 2018 at Singapore University of Technology and Design.

FIRST workshop was first held in 2016 to foster collaborative research and forge ties between industry and academia. Some of the keynote speakers are Mr David Dutton, Chief Executive Officer of Silvaco, Inc and Mr Russell Tham, President of ST Engineering. There were also Panel members from Government, Trade Association and Academia.

This year, Singapore University of Technology and Design has adopted an event management software as a more innovative way of managing large crowd by making registration easier, smoother and faster for attendees. Expecting over 800 attendees at the event, EventNook assisted to streamline registration process which enable each attendee to check in as well as having their badge printed within seconds.

Many organisations are starting to recognise that streamlining registration process at events significantly reduce the time it takes to check-in attendees and provides a better experience for them. This in turn will help the attendees to develop a positive impression of the event and the organisation.

About EventNook:

EventNook is an Event Management Software that allows Event Organisers to create their own mobile friendly registration micro-site for attendees to register, QR Code e-ticketing to check-in attendees on the event day as well as badge printing.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681-6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/

7 Tips To Plan Your Event Successfully

Planning an event can be stressful as there are many details Event Organisers need to consider with a tight timeline. Here are 7 tips we would like to share on how to go about to plan events more successfully.

1. Decide on the Agenda and Format of the Event

First and foremost, Event Organisers will need to set the goals to achieve by the end of the event as well as the format is taken. Be it from conferences, trade shows to shareholder meetings. It is important to understand the format of the event as the details and tasks to be completed differs greatly from one event to another.

2. Create Shared Documents

With technology advancements, there are many platforms available now that allows multiple users to collaborate and work on the same document. Having shared documents are extremely useful as event planning usually involve a lot of people. By allowing multiple users to work on the same documents will allow the entire event planning team to be on the same page and communicate more effectively.

3. Have Clear Deadlines

Due to the huge amount of workload and tight timeline to plan for the event, it is important to have clear deadlines on the tasks to be completed. This ensures that the entire planning team is advancing at a good pace and put together everything before the actual event day.

4. Delegate Tasks

Effective delegation of tasks is critical to the planning process of an event as it ensures utilisation of each team member’s specialisation and prevents burnouts. Hence it is important to have departments such as logistics, marketing and programmes to delegate specific tasks to these different departments. This will ensure the effectiveness of the entire team as they focus on their own area of specialisation and not be overloaded with too many tasks.

5. Engage an Event Management Software

Many Event Organisers are increasingly finding event management software attractive. Event management software such as EventNook streamlines the registration process for events by enabling Event Organisers to create an online registration event page within minutes and allowing attendees to check-in easily using QR code. The biggest benefit Event Organisers will receive must be the amount of time and money saved!

6. Have a Contingency Plan

In events, it is extremely important to have a contingency plan as there may be unforeseen circumstances during the event. Hence, having a contingency plan will help Event Organisers be prepared with alternative solutions to handle issues that may arise on the actual event day.

7. Conduct a run through of the event with the team

A run through should be conducted with the team around 2 weeks before the event to inform them of the event schedule and clear any questions or doubts. This will ensure that everyone is on the same page and understand their roles in making the event a successful one. A run through should also be conducted a few days on the actual venue before the event to ensure everything runs smoothly on-site.

Make them into a Checklist

Try making a short checklist with these tips, tick them off after you completed each of them. After you finish ticking off the 7 tips, you will notice that stress got minimized and productivity increased.

EventNook’s registration software system streamlines the registration process, making it fast, simple and efficient. If you are planning to hold an event, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases

 

5 Benefits of Streamlining your Event Registration Process

Registering your event attendees manually can be a tedious process especially if Event Organisers are expecting a large crowd at their event. In this article, we will be focusing on 5 benefits of streamlining event registration process.

  • Cost Saving

Utilising an Event Management Software will definitely reduce the time taken to check in attendees. For example, EventNook’s check-in system only requires about 3 seconds to check-in 1 attendee. As a result, the number of check-in counters and manpower needed will decrease as well, which will help Event Organisers to save cost.

  • Increased Sales due to Easy Registration Process

Upon using Event Management Software, Event Organisers are able to create their own event registration website easily. Hence this makes it convenient for the attendees as they can sign up for the event anytime, anywhere. Attendees are also able to make quick and easy payment online, such as Paypal, which is a more convenient and secured mode of payment. Having an easy registration process will entice more attendees to sign up for the event which will lead to an increase in sales.

  • Improve the Company’s Image

Registration Process is the first point of contact between the attendees and the event. Hence, the attendees experience with the registration process will form the first impression they have of the event. By engaging event management software will definitely create a smoother and faster registration experience for attendees, which will reflect well on the company’s image.

  • Event Organisers will receive the latest updates of the event

With Real Time Reports, Event Organisers can easily obtain relevant data such as number of attendees who registered for the event, actual number of attendees that came for the event and amount of revenue earned from Event Management Software. Not only are the data more accurate, it is generated automatically which will be helpful for Event Organisers as they would not have to fork out extra time to collate these data manually.

  • Event Organisers will have more time to settle other things on hand

From choosing of venue to inviting speakers and sourcing for caterers, there are much to complete within a certain period as an Event Organiser. Hence by streamlining registration process, Event Organisers are able to free up more time to settle other details needed to run the event. For example, here at EventNook Event Organisers can create an event registration page easily within minutes and attendees will be able to register through the website immediately. Event Organisers can log in anytime to monitor the number of sign-ups and obtain relevant information easily.

EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases

How Many Check-In Counters Do I Need?

This is a question many Event Organisers ask themselves when planning for on-site check-in of their event. In this article, we will be focusing on different scenarios to give some insights into this matter.

First and foremost, before determining the number of Check-In counters needed, there are certain information Event Organisers need to know.

1. Number of attendees expected to check-in.

2. Time given to check in all attendees. (For example, within an hour)

3. Whether other on-site elements are involved such as badge printing or giving out of event materials.

4. Whether the event require 1–2 extra counters to cater for different groups of people such as walk-ins and VIPs.

These information will help to derive the number of check-in counters needed for the event.

EventNook’s registration system software allows attendees to check-in with a scan of their QR code or by searching for their name. It is a fast and easy process that requires only about 3 seconds. If other on-site elements are involved such as badge printing or giving out of event materials, it will only take another 4–5 seconds longer.

Here is a table of our recommended number of check-in counters for events with no other on-site elements involved.

On-Site Check-In

From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee is 3 seconds. Hence, typically one counter can check-in at least 10 attendees per minute and 600 attendees in an hour.

Other factors to consider include presence of other on-site elements such as badge printing and whether to set aside extra counters for walk-in registration.

On-Site Check-In + Badge Printing

From the table above, the 2 main factors that determine the number of check-in counters required are (1) number of attendees and (2) registration period. The average time needed to check-in per attendee with on-site badge printing is 7 seconds. Hence, typically one counter can check-in at least 6 attendees per minute and 360 attendees in an hour.

Check out the video below to see a demo of our check-in process:

EventNook’s registration software system streamlines registration process, making it fast, simple and efficient. If you are planning to hold an event soon, do check out our website for some of the events that we have supported here: http://overview.eventnook.com/p/event-checkin-showcases

About EventNook:

Event Management Software company, EventNook is an online event registration & ticketing platform where organisers can set up and customise their very own event page. Through it, organisers can collect attendees’ information and their payment using a real-time dashboard. Features such as Automated Email Confirmation and QR Code Check-In make the job of event organisers much easier and more efficient. Recently, EventNook launched an Event Venues Directory which provides information on more than 5,000 venues in Singapore, Thailand, Malaysia, Myanmar and Hong Kong, making one of the best places on the web to look for venues in South East Asia.

Contact us:
Email: hello@eventnook.com
Phone: +65 6681–6571
Twitter: https://twitter.com/eventnook
Facebook: https://www.facebook.com/eventnook/
Google+: https://plus.google.com/+Eventnook/