How many check-in counters do I need for onsite badge printing?

Say goodbye to pre-printed badges! EventNook’s streamlined check in experience can check in guests, prints badges on the spot and sends guests into your event in a matter of seconds.

You may be asking yourself how many check-in counters you will need for your event. Furthermore, what kind of check-in experience works most efficiently for you?

Experience has told us that during a thirty-minute check in period, one check counter can check in approximately 100 attendees. So, using this information, we can suggest the following:

# of attendees to be checked-in over 30 mins# of Check-in Counters
1001-2
5005-6
100010-12

Here are a couple of different scenarios that can help you gauge exactly what kind of check in experience you need on the day of your event…

Corporate/Government Conferences:

In an exclusive corporate or government conference, you can sometimes expect upwards of a thousand invited attendees. For this reason, you can expect that everyone will be wanting to check in quickly and at around the same time.

Due to the high density of attendees , we suggest that you assign trained registration staff at each check-in counter to ensure efficiency, effectiveness, and a hassle-free check-in experience for your guests.

Check out our demo video to see how EventNook helps with large event check-in:

Public events

From baby races to yacht shows, public events attract more than just the typical businessperson or government official. Crowds can be bigger, and the event can last throughout the day. For this reason, peak registration times can be less concentrated as attendees may decide to check in at different stages during the event (some in the morning, some in the afternoon etc.)

We recommend using self-check in kiosks where attendees can check themselves in using the QR code with minimal assistance from a staff member. This saves event organizers manpower while still promoting efficiency. Even though the check in process may take a couple extra seconds, the direct attention of event staff is not necessarily required.

See a demo for the three-way self check-in:


To recap, here are a few things you need to consider when planning the check-in stage of your event:

  • Type of event
  • Number of attendees
  • Special counters (Walk-in, VIP only)
  • Peak check-in time period
  • Complexity of the check-in procedure (Is it a simple check in? Or you need to give a check-in package? Or even more, attendees need to do a ticket drawing for prize?)

Note:  You may require extra check-in counters for walk-in registrations, badge reprints, and any exclusive check-in counters for VIP guests. 

For more information about our staffed and self-check in counters, please visit the links below, and if you have any more questions, feel free to send an email to hello@eventnook.com for your free inquiry!

Onsite Name Badge Printing Support for Events using 3rd Party Registration Platform

EventNook SMART Check-in and Badge Printing

Are you looking for onsite badge printing software or service that works with events hosted in your own internal registration system or 3rd party registration platform such as Eventbrite, CVent, Aventri, Google Form, etc.?

Yes, EventNook has been supporting customers who already have their own online registration system with our onsite registration and instant badge printing solution since we provide onsite only service even though the event organizers do not use EventNook online registration and ticketing for pre-registration. Let your own existing system handle attendee registration and ticketing while EventNook will take care of comprehensive onsite solution with badge printing requirements.

Please take a look at this quick demo of our onsite Badge Printing with QR code check-in scan. The check-in and badge printing takes 2 seconds to register for a guest.

Here is an overview of how we can support Eventbrite events with our onsite only solution.

  1. Registration Data Transfer from Eventbrite to EventNook – we can easily import registration (guests list) from Eventbrite to EventNook with bulk registration upload via excel (csv) to our system. Learn more about Bulk Attendees Registration Upload.
  2. Supporting QR Code from Eventbrite ticket – Our system can also recognize the QR code ticket issued from Eventbrite as we have an option to accept Eventbrite Barcode ID as ticket ID.
  3. Reminder Email Blast as an option – Once registration is uploaded, EventNook system also has an option to send out a personalized email to all attendees uploaded with the attached QR Code ticket in the email. You can use the feature as an Event Reminder email to attendees with the QR Code ticket attached.
  4. Custom Badge Design – We provide different types of badge printing material such as Sticker Label, Art-Card paper, PVC card, and Fabric material according to the customers’ needs. Our team can work with you for the customization of brand design in the badge template. [Some examples of custom badge design]
  5. Walk-in Registration – For last minute walk-in guests, our onsite registration and mobile check-in app provides a registration and print a name badge immediately.
  6. Guest Name Changes and Reprinting of Name Badge – There will always be substitution of guests or changes with guests’ particular and our registration platform allows to edit details and reprint the badge immediately.
  7. Onsite Comprehensive Setup, Equipment Rental, and Technical Support – We provide comprehensive onsite service for the customers organising a major important event which require comprehensive package. Organisers will not need to worry about pieces of equipment, printing materials, technical setup and troubleshooting at the event day as well as product training to temp registration staff.
  8. DIY with your own equipment – And we also provide onsite badge printing solutions to customers who have their own equipment or prefer to invest in equipment for regular or multiple events usages. They can simply use our software service for managing the onsite hassle-free badge printing app service.

If you have an upcoming event or want to find out more about how we can help your team, please contact us for a free consultation and Live demo – https://overview.eventnook.com/p/contactus

To know more about our onsite badge printing software and service, please go to

https://overview.eventnook.com/p/badgeprinting

About EventNook

Event Management Software company based in Singapore which allows event planners and event organizers to manage events registration and ticketing operations smoothly and efficiently. With our easy to use event platform, users can set up a professional looking event website, registration form and online payments with a few clicks and launch online registration and ticket sales immediately.

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world-class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world-class cloud and mobile-based technologies. We have grown our business organically from serving a couple of events to thousands of events over 21 countries and counting. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.

 

History Making: Singapore’s First MDRT Day 2018

EventNook Checks-In Over 1,000 Guests in Under an Hour at the Million Dollar Round Table (MDRT) Day 2018 with Fast and Seamless Onsite Badge Printing.

EventNook is honoured to have been a part of Singapore’s first MDRT Day on the 28th of August 2018. The prestigious event was held at the Singapore Expo Hall, ushering in over 1,500 guests. With distinguished speakers such as Dr Mary Chen, Jim Pittman and Eric Feng, guests were invited for a full day event to learn from and share their experiences with fellow finance professionals. The EventNook Team is proud to have supported MDRT Day 2018 and we have also learned invaluable lessons from our experience serving a reputable client in a big scale event. 

Our goal for this project was to enable the streamlining of registration for both the online and onsite experience. Attendees were redirected to EventNook’s platform from the main event site through an embedded ticket widget. After making their payment online, they received their unique QR code which would then be their entry ticket during the event. We aimed to create a seamless check-in experience for the guests, minimizing queuing times and increasing efficiency through fast and easy check-in. 

On the 28th of August, our customer success team headed to the Singapore Expo Hall for the set-up of the equipment and prepared to receive the guests. To handle the volume of guests for the event, 12 check-in counters were set up. Each printer was paired with 2 iPads to allow for greater efficiency. Registration began at 7.30am and over the next hour, over 1,500 guests arrived and checked-in. With their QR codes ready before approaching the counters, scanning was done quickly and efficiently. Their name badges were printed on demand and placed in their plastic holders before being passed off together with an event goody bag. 

Here is how we check in over 1,000 people in within 45 minutes and average check-in and badge printing takes 2 seconds.

We would like to congratulate the organisers of MDRT Day 2018 for the success of their first event in Singapore. We appreciate the opportunity given to work alongside all of you and to deliver a smooth and easy registration process for an event of this scale.  

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20 countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.   

Success Story of EmTechAsia Conference Registration

credit source: EmTechAsia Facebook

EventNook helmed an end to end conference registration management and guest check-in process for the major technology conference EmTechAsia 2019 on 22-23 Jan 2019 at Marina Bay Sands which saw the Marina Bay Sands Expo and Convention Centre. The two-day conference was attended by over 700 industry professionals from 30 countries. The event showcased a curated list of 50 of the world’s most influential leaders and innovators who discussed how emerging technologies will influence industries related to artificial intelligence, robotics, sustainability, blockchain, bioengineering, social media, education, virtual reality, and 3D printing. (Ref. http://emtechasia.strikingly.com/blog/emtech-asia-delves-into-the-impact-of-technology-on-life-and-the-world-around-us)

Requirements and Challenges from Conference Management Team

  • Require a very simple and easy registration process for delegates to register the conference
  • Managing registration for different types of delegates such as Delegates, VIP, Sponsors, Speakers, Exhibitors, Local and International Guests
  • A hassle-free online payment and automated invoicing for collecting conference registration fee for different type of delegates
  • An efficient way to automate registration confirmation and communication for event details
  • A seamless and real-time onsite registration process
  • A fuss-free onsite badge printing
  • An app for exhibitors to capture sales leads and business contacts of delegates (Lead Retrieval App)

EventNook provided an innovative event management solutions with our online and mobile-based event technology to manage conferene delegate pre-registration and event day onsite guests management. Our system allows for real-time attendance tracking as well as the synchronisation of attendance information between devices.

Services provided:

Benefits

  • Very simple process for guests to register the conference and make payment which increases registration and ticket sales
  • Great experience for guests – average waiting time – less than 1 minutes even in peak hours
  • No mess for finding badges and registered guests. Guests can check-in with smile and it creates great impression together with high profile conference
  • Team can manage the major conference with small team and high productivity

EmTechAsia team also adopted the environmental friendly badge printing which doesn’t require extra plastic (PVC) badge holders. The badge is designed with perforated art-card and a hole for lanyard clip to avoid having traditional plastic badge holder.

Environmental Friendly Badge (Sample)

Eventnook congratulates the organising team from EmTechAsia Conference on the resounding success of the event. It surely has left a mark on the technology innovation in Singapore and Asia.

Onsite Registration and Badge Printing
credit source: EmTechAsia Facebook

About EventNook

EventNook started with a humble beginning in 2012 to make organizing events easy and hassle-free for event organizers. Here, we are building the world class innovative event management platform by simplifying and redefining the old event management process with innovative solutions and leveraging on world class cloud and mobile based technologies. We have grown our business organically from serving a couple of events to thousands of events over 20countries. We build our business from the ground up with one event at a time and we take pride in delivering great event experiences and make events inspiring.